W-2 Wage and Tax Statement Document

State of Iowa Employees: The 2023 W-2 includes pay from pay periods December 23, 2022 (paid 1/13/23) through December 8, 2023 (paid 12/29/23). 

Description of W-2 Fields for State of Iowa Employees

Wages, tips, other compensation
 + Gross pay
 + Taxable travel and other taxable fringe benefits
 + Other certain employee business expense reimbursements
 - Retirement deducted from employee’s wages (shown in box 14)
 - Pretax health, dental and life insurance premiums paid by employee
 - Pretax Annuities/Deferred Comp (shown in box 12 of the W-2, code E or G)
 - Pretax flexible spending for dependent care benefits (shown in box 10 of the W-2)
 - Pretax flexible spending for medical expenses (unlike dependent care, this
   is not reported elsewhere on the W-2)
Federal income tax withheld
Determined by federal tax tables and the information provided by the employee on the federal form W-4.
Social security wages (up to $160,200 in 2023)
 + Gross Pay
 + Taxable travel and other taxable fringe benefits
 - Pretax health, dental and life premiums paid by employee
 - Pretax flexible spending plans for dependent care and/or medical expenses
Social security tax withheld (OASDI)
Social security wages (box 3) x 6.20%
Medicare wages and tips
Social security wages; no ceiling
Medicare tax withheld
Medicare wages and tips (box 5) x 1.45%
Social Security tips (not applicable) Blank
Allocated tips (not applicable) Blank
Dependent care benefits
The total amount deducted for participating employee's dependent care flexible spending account.
Nonqualified plans
Amount of distributions to an employee from a nonqualified deferred compensation plan or nongovernmental section 457(b) plan.
  Codes used are applicable to some, but not all, employees:
Pretax Section 403(b) contributions
Pretax Section 457(b) contributions (deferred compensation)
Total value of employer-sponsored group health plan coverage. Includes both employer & employee share.
Post-tax Section 457(b) contributions (ROTH deferred compensation)
Retirement plan box will show an X if the employee was an eligible participant in a State of Iowa retirement plan at any time during the calendar year.
Third-party sick pay box is not applicable to state employees. Blank
This is an optional field. Centralized Payroll uses it to show an employee’s deductions for their State retirement plan if their retirement plan is IPERS, Judicial, POR (Peace Officers Retirement).
The state to which an employee's wages are reported.
State wages, tips, etc.
State taxable wages; same as Federal taxable wages (box 1).
State income tax
State income tax withheld; determined by state tax tables and the information provided by the employee on their state form W-4.
State wages, tips, etc. and State income tax
These boxes are populated if the employee had wages to be reported in more than one state for the calendar year.

Updated 10/11/2023