On this page...
- Administrative Rules
- Commonly Used Human Resources Contacts
- Appeal Board Claims
- Benefits Resources
- Pre-Employment
- Employment & Income Verification
- Fiscal Year End Processing
- Insurance Arrears and Adjustments
- Internships
- Layoff
- Life & Long Term Disability Insurance
- Manuals and Other Resources
- Military Leave
- Pay
- Pre-Audit
- Pay Period Calendars
- Clawback Calendars
- Next Increase Date Schedules
- HR Pro
- Hire
- Additional Resources
- Reasonable Accommodation
- Relocation
- Retirement Checklists and Templates
- Sick Leave Insurance Program (SLIP)
- Safety
- Severe Weather Information
- Sexual Harassment
- State Human Resources Policies
- Taxable Benefits Processing
- Telework
- Temporary Services
- Hire
- Transfers
- Terminations
- Unemployment
- Workers' Compensation
The following list includes many frequently used DAS-HRE forms and policies in one central location for the user's convenience. Several of these forms are also found in the Managers and Supervisors Manual and other locations on the DAS-HRE website. Where that is the case, a link to the respective Chapter in the Manual or other resource has been included.
This information is divided into sections for convenience:
Back to topAdministrative Rules
Administrative Rules – Human Resource Rules
Back to top
Commonly Used Human Resources Contacts
- Agency Human Resources Associate Contacts
General HR contacts (coming soon)
Appeal Board Claims
- Appeal Board Claims Process (coming soon in July)
Benefits Resources
- 2024-2025 Benefit Deduction Schedule (82.7 KB) .pdf
- 2025-2026 Benefit Deduction Schedule (27.4 KB) .pdf
- 2025 Added-Value Tax Matrix (94.05 KB) .pdf
- 2026 Added-Value Tax Matrix (94.2 KB) .pdf
- Premium Conversion (Pre-tax) Program Form (171.15 KB) .pdf
2026 Open Enrollment Resources
- 2026 HRA Open Enrollment Course
- 2026 HRA Open Enrollment Training - Slide Presentation (2.3 MB) .pdf
- 2026 HRA Open Enrollment Training - Presentation Recording
- 2026 Open Enrollment Smart Guide step by step instructions for completing your benefits review.
- Open Enrollment Digital Course This on-demand course will explain your benefit options and demonstrate how to complete your Open Enrollment benefits review.
- FSA Smart Guide - This guide provides information about requesting payroll deductions for Flexible Spending Accounts (FSA) in Workday.
Pre-Employment
I-9 Form (Employment Eligibility Verification)
Note: Chrome and Firefox users must right-click and select "Save link as" to download the I-9 form to their computer. The form can then be opened in Adobe Acrobat for completion. Internet Explorer users may click the link to complete the form within the browser, or may save the form to their computer to complete.
- Instructions for Completing Form I-9
- Handbook for Employers, Guidance for Completing Form I-9
- Steps in the Hiring Process 552-0492 (562.47 KB) .pdf
- Confidential Personal Data Form 552-0569 (30.14 KB) .pdf
- NEOGOV Resources (391.9 KB) .pdf
- See Internships below
Employment & Income Verification
- Clear Verify Flyer (128.93 KB) .pdf
- What Do I Do When an Employee or Verifier Calls (61.61 KB) .pdf
- Editable Scripting for Verifiers (243.81 KB) .docx - Word Document
- Clear Verify User Guide for Employers (909.03 KB) .pdf
- FAQ for Employers (121.95 KB) .pdf
- Types of Verifications - Fulfilled vs. Not Fulfilled (95.21 KB) .pdf
- Clear Verify Employee Announcement (13.19 KB) .docx
- Employment & Income Verification Webpage
Fiscal Year End Processing
- 2025 Fiscal Year-End Processing
Insurance Arrears and Adjustments
- Department Reimbursement for Terminated Employee Arrears Premiums Form (97.61 KB) .pdf
- Process for Terminating an Employee with an Arrears Balance (100.65 KB) .pdf
- Arrears for Terminated Employees on Medical Leave – Job Aid
- Example Letter Template: Bill for Outstanding Arrears (16.89 KB) .docx
Internships
- Enrolling Interns in the State of Iowa Internship Program (3.07 MB) .pdf
- Internship Implementation Guide (114.59 KB) .pdf
- Internship Commonly Asked Questions (89.07 KB) .pdf
Layoff
- Layoff Plan Merit Covered Employees 552-0752 (8.59 KB) .docx
- SPOC Layoff Plan 552-0753 (14.28 KB) .docx
- Recall and Outplacement Instructions for Merit-Covered Employees 552-0231B (84.5 KB) .pdf
- Retention Point Calculation Worksheet 552-0106 (18.93 KB) .docx
- See Termination Checklist for process requirements
Samples
- Sample Layoff Plan - Merit-Covered (8.59 KB) .docx
- Sample Layoff Plan - SPOC-Covered (13.78 KB) .docx
- Sample Layoff Letter - Merit Covered (8.13 KB) .docx
- Sample Layoff Letter - SPOC-Covered (21.25 KB) .docx
- Sample Recall Letter (21.11 KB) .docx
Life & Long Term Disability Insurance
- HRA - Life Processing Steps Guide (200.49 KB) .pdf
- Beneficiary Life Claim Letter Template (63.82 KB) .docx (example to be sent with beneficiary statement)
- HRA - LTD Processing Steps Guide (256.14 KB) .pdf
- LTD Claim Cover Letter for Employee (21.04 KB) .docx (sample letter)
- LTD Employee and Physician Statement (359.4 KB) .pdf (to be completed by the employee)
- LTD Employers Statement (266.15 KB) .pdf (to be completed by the agency)
- Agency LTD Term Letter Template (19.39 KB) .docx (After approval for LTD, when removing from payroll)
Manuals and Other Resources
Back to topMilitary Leave
Forms
- Request for Military Leaves Dates (510.31 KB) .pdf
- State of Iowa Military Leave Performance/Increase (416.3 KB) .pdf
- Military Service - Voluntary Written Notice of Intent Not to Return (430 KB) .pdf
Pay
- Special Pay/Appointment Action 552-0125 (247.1 KB) .pdf
- Special Pay/Appointment Action Guidance (273.79 KB) .pdf
- Agreement for Recouping Education Payments 552-0707 (39.93 KB) .docx
Pre-Audit
Excel Calculators (134.22 KB) .xlsx - For calculating vacation and sick leave payouts, dates, pay adjustments, pay increases, and more
Dates Cheat Sheet Dates Cheat Sheet pdf (580.5 KB) .pdf
Back to topPay Period Calendars
Back to topClawback Calendars
Back to topNext Increase Date Schedules
- Past Next Increase Date Schedules
- Next Increase Date Schedule FY2026
- Next Increase Date Schedule FY2027
HR Pro
- February 2026 (241.19 KB) .pdf
- January 2026 (254.9 KB) .pdf
- December 2025 (394.96 KB) .pdf
- November 2025 (256.72 KB) .pdf
- October 2025
- September 2025
- August 2025
- July 2025
Hire
Back to topAdditional Resources
(cheat sheets, checklists, and more)
- Documentation Required for Pre-Audit (647.73 KB) Archived .pdf *
- Helpful Links (398.7 KB) .pdf
- Postal Service Abbreviations
- Zip Code Lookup
- 849 Settlement Pay
Reasonable Accommodation
Back to topRelocation
- Agreement for Recouping Payments 552-0751 (114.26 KB) .pdf
- Calculation of Mortgage Interest Differential 552-0703 (66.12 KB) .doc
- Calculation of Market Value Differential 552-0704 (34.33 KB) .doc
- Calculation of Income Tax Assistance Payment 552-0705 (32.96 KB) .docx
- IRS Tests for Preparing Relocation Expense Claims 552-0706
- Statement of Ownership of Principal Residence 552-0668 (40.23 KB) .docx
- Moving Company Bid Sheet 552-0702 (34.02 KB) .docx
- Relocation Expenses Recap (154.48 KB) .pdf
- Travel Payment for Relocation Expenses (876.11 KB) .pdf
- Travel Payment for Relocation Subsistence (66.32 KB) .pdf
Questions? Send an email to Centralized Payroll
Back to topRetirement Checklists and Templates
Regular Retirements
- Regular Retirement Process Checklist (199.46 KB) .pdf
- Regular Retirement Exit Letter Template (54.89 KB) .docx
Sick Leave Insurance Program (SLIP)
- Sick Leave Insurance Program Enrollment 552-0713 (212.42 KB) .pdf
- Sick Leave Insurance Program Calculation Worksheet (22.5 KB) .xls (for estimates only)
- Sick Leave Insurance Program Retirement Process Checklist (167.37 KB) .pdf
- SLIP Retirement Exit Letter Template (56.84 KB) .docx
Medicare Retirements
- Medicare Retirement Process Checklist (175.37 KB) .pdf
- Medicare Retirement Exit Letter Template (55.03 KB) .docx
Safety
- Ergonomic Office: Self-Assessment - Enroll in Workday Learning
Severe Weather Information
- Severe Weather Policy (273.24 KB) .pdf
- Severe Weather FAQ (147.26 KB) .pdf
- Severe Weather Request for Assistance form (162.7 KB) .pdf
Sexual Harassment
- Sexual Harassment Policy for Executive Branch Employees (315.63 KB) .pdf
- Sexual Harassment Policy Reference Guide (191.7 KB) .pdf
State Human Resources Policies
This section lists the more frequently accessed policies of DAS-HRE and Iowa state government.
- Equal Opportunity, Affirmative Action and Anti-Discrimination Policy (324.5 KB) .pdf
- State of Iowa Employee Handbook (1.09 MB) .pdf
- Employee Assistance Program Policy (77.09 KB) .pdf
- Substance Abuse (259.14 KB) .pdf
- Substance Abuse Policy Guidelines for Supervisors (169.37 KB) .pdf
- Relocation
- Violence Free Workplace Policy (132.51 KB) .pdf
- Zero Tolerance Policy (139.12 KB) .pdf
- Employee Complaint Form (3.02 MB) .pdf (fillable)
- Email Signature Block Policy (55.6 KB) .pdf
- Steps in the Hiring Process 552-0492 (562.47 KB) .pdf
Taxable Benefits Processing
Back to topTelework
Back to topTemporary Services
Back to topHire
- Reemployment vs. Reinstatement
- Transfer vs. Reassignment
Transfers
Back to topTerminations
Back to topUnemployment
- Unemployment Hearings FAQ (982.37 KB) .pdf
- UT Meet & Greet - Using Unemployment Tracker
- UT - 1st time login Step by Step Guide (762.35 KB) .pdf
- UT - Multi-factor Authentication Step by Step Guide (1.05 MB) .pdf
Unemployment Tracker Videos:
Back to topWorkers' Compensation
- Workers' Comp Benefit Election Form (128.36 KB) .pdf
- Workers' Compensation First Report of Injury or Illness (138.29 KB) .pdf
- Workers’ Compensation Provider List
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