Retirement / Employee Expenses FAQs
State Accounting Policy & Procedure 220.351
Frequently Asked Questions
If you have additional questions, see Procedure 220.351 or talk to your Financial Manager.
Yes. The State Accounting Policy and Procedure Manual, Procedure 220.351, has a few simple rules to follow in order for the retirement recognition award to be reimbursable:
Total cost of the Retirement Recognition Award cannot exceed $125.00
Personal funds cannot be added to, or supplement, the $125.00 purchase amount
Cash, gift certificates, savings bonds or other financial instruments are not allowable
The item must be in the form of plaques, framed certificates, or similar items that express the gratitude of the State for the retiree's service
The employee must have actually filed for retirement
The Policy also gives instruction for payment of the Retirement Recognition Award:
Payment must be made using a General Accounting Expenditure (GAX) document
Object Code 2837 (Retirement Expenses) must be used
The name of the employee(s) receiving the award must be included on the GAX
Yes, as long as the combined total does not exceed $125.00.
No. Items such as punch, cake, mints, peanuts, and various products used for serving food are considered a personal expense and are not allowed to be purchased with public funds. Decorations are also considered a personal expense.
No. Retirement Recognition Award funds are $125.00 per employee and must be used for that employee only.
No. The Retirement Recognition Award funds are $125.00 total, per employee. Shipping and handling must be included in the total cost, not to be more than $125.00.
October 2023