State Accounting Policy & Procedures Manual
Section
PRE-AUDIT
Procedure No.
290.000
Page No.
HTML
Effective Date
JANUARY 2022
A
- Accounting and Business Forms, Authorization, 202.000
- Administrative Rules, 203.000
- Advance Seat Selection, Airline, 210.325
- Airline Tickets, 210.325
- Airport Parking, 210.135
- Altered Invoices, 204.200
- Appeal Board, 260.250
- Appliances, 220.352
- Attorney General, 260.400
- Auditor of State, 260.300
- Authorization, Powers and Duties, 202.000
- Authorized Pre-Auditor Signators, 204.101
- Authorized Signators, 204.100
- Automated Billings, 280.302
- Awards, 220.350
B
- Baggage, 210.140
- Benefits Derived from Travel, 210.110
- Blanket Approval, 240.155
- Board and Commission Member Expenses, In-State, 210.245
- Business and Accounting Forms, Authorization, 202.000
- Business Cards, Employees, 230.650
C
-
Cab Fare, 210.135
- Cancellation of Reservations, 210.120
- Canceled Warrants, 270.550
- Car Rental, 210.200, 210.300
- Cash Receipts
- Modification, 280.102
- Original Entry, 280.101
- Return Item, 280.103
- Centralized Printing
- In-House, 260.171
- Outside Vendors, 260.172
- Central Services
- General, 260.100
- Individual Services, 260.100, 260.450
- PDS Classes, 260.102
- Reimbursement for Services, 260.101, 260.100
- Changes on Invoices, 204.200
- Claimant's Signature on Claims, 204.150
- Clothing, Cold Weather, 220.550
- Code Citation on Claims, 204.450
- Coffee Breaks, 220.250
- Co-Location Payments, 230.750
- Collision Damage Insurance, 210.140
- Commuting Miles, 210.107
- Conferences, 240.172
- Contingent Funds, 240.300
- Correction of Documents, 270.150
- Correction of Payments, 270.150
- Correcting Journal Voucher (JV1), 280.350, 235.860
- CPFSE (DAS), Central Services, 260.100, 260.151
- Cross-Reference Payments, 210.115, 210.205, 210.305, 210.325
D
- Daily Processing, General Procedure
- Accounting, 270.102
- Pre-Audit, 270.101
- Damage to Personal Items, 230.450
- DAS, SAE-Centralized Payroll, Unemployment Compensation, 260.450
- Data Processing, 260.165, 260.101
- Decorations, 230.800
- Department Billings, 204.350
- Deposit Accounts, 240.250
- DHS, Woodward Distribution Facility, 260.200, 260.100
- Direct Billing, 210.115, 240.150
- Domicile
- Defined, 210.105
- Meal Reimbursement, 210.102, 210.108
- Metropolitan Areas, Office Employees, 210.106
- Mileage Reimbursement, 210.107
- Travel Status Defined, 210.109
E
- eDAS Office Supplies, 260.175
- Educational Assistance, 220.150
- Effective Date of Policies, 295.000
- Elected Officials, 210.205, 210.305
- Electronic Submission of Receipts, 280.200
- Employee Business Cards, 230.650
- Employee Moving Expense, 210.102, 220.100
- Employee Productivity, 220.350
- Employee Reimbursement from Outside Sources, 250.200
- Employee Retirement Expenses, 220.351
- Employee's Domicile, Defined, 210.105
- Employment Agencies, 230.350
- Exception to Policy, Request for State-Wide, 240.171
- Exchange Rates, 210.405
- Excise Taxes, 230.150
- Executive Council, 240.150
- Expense Payment to Employees of Other State Departments, 204.300
- Expense Report (ER), 280.201; as applicable
- Explanation of Travel Rules, 210.100, 210.330
F
- Fair Allowances, 210.240
- Federal and State Taxes, 230.150
- Field Employees, Domicile Defined, 210.105
- Film and Film Developing, 220.450
- Fleet (CPFSE), 210.130, 210.131
- Footwear, 220.650
- Forged Warrants, 270.750
- Forms, Accounting and Business, 202.000
- Free Meals, Lodging, Tickets, etc, 210.110
G
- GAAP Accounting, 280.650
- GAXM - General Accounting Expenditure Membership Form, 230.600
- Gasoline, etc, 210.131
- General, Travel, 210.100
- Generic Invoices, 204.200
- Gifts, 240.200
H
- Human Trafficking Prevention Training, 210.205
- Holiday Decorations, 230.800
- Honorariums, 250.100
I
- Imprest Petty Cash Funds, 240.300
- Income Offset, 270.850
- Incorrect Warrant
- Claim Voucher, 270.250
- Payment Voucher, 270.250
- Travel Voucher, 270.250
- In-State Travel, 210.102, 210.200 through 210.240, 210.245
- Integral, Defined, 210.103, 210.108
- International Travel, 210.400, 210.405
- Interest, Payment on Claims, 230.250
- Interview Expenses, 204.250, 220.400
- Introduction, 202.000
- Invoices, Original, 204.200
J-K
- Jury Duty, 250.150
L
- Leases on Buildings, 260.185
- Lodging
- In-State, 210.205
- Sharing Rooms, 210.205, 210.305
- Luggage, see Baggage
M
- Maintenance Contracts, 240.103
- Manual Disbursement (MD), 280.450
- Meal Reimbursement
- Domicile, 210.102, 210.103, 210.108, 240.150, 240.155
- In-State, 210.102, 210.103, 210.205
- In-State with Out-of-State Travel, 210.102, 210.330
- Out-of-State, 210.102, 201.103, 210.305
- Meal, Travel & Work Related Receipts, 210.102, 280.200
- Memberships in Outside Organizations, 230.600
- Memorandum of Understanding, 201.000
- Metropolitan Areas, Defined, Office Employees, 210.106
- Microwave Purchase, 220.352
- Mileage Reimbursement
- Domicile, 210.107
- Temporary Duty, 210.107
- Mode of Transportation
- In-State, 210.200
- Out-of-State, 210.300
- Modification, Cash Receipt, 280.102
- Moving Expenses, 220.100
- Multiple Vendor Documents, 270.300
N
- New Fund Requests, 240.301
- Newsletters, 220.350
- No Lodging, Overnight Travel, 210.235
O
- Office Employee, Domicile Defined, 210.105, 210.106
- Official Domicile, 210.105, 210.109
- Offset, Income, 270.850
- Oil, Gas, etc, 210.131
- One-time Approvals- Prior Approval, 240.150
- Original Invoice-Defined, 204.200
- Outdated Warrant, 270.500
- Out-of-State Travel, 210.102, 210.300 through 210.330
- Out-of-State Travel with In-State Meals, 210.330
- Outside Sources, Reimbursement for Employee Expenses, 250.200
- Outstanding Warrants, 270.800
- Overnight Travel, No Lodging Expense, 210.235
P-Q
- Parking, 210.102, 210.135
- Passenger Receipts, 210.325
- Payment of Interest on Claims, 230.250
- Payment Documents
- GAX 280.150
- PRC 280.250
- Personal Funds Supplied, 203.000, 210.100
- Personal Items, Damage to, 230.450
- Personal Service Contracting (PCQ), 240.102
- Personalized Business Cards/Stationery, 230.650
- Photocopies of Invoices, 204.200
- Photographs, 220.450
- Physical Examinations, 220.300
- Plants, 230.200
- Pool Vehicles, DAS-CPFSE, 260.151
- Postage, 260.160
- Powers and Duties, 202.000
- Pre-Contract Questionnaire (PCQ), 240.102
- Pre-Payment of Expenses, 230.550
- Printing, Centralized
- In-House, 260.171
- Outside Vendors, 260.172
- Printing Orders, 260.172
- Prior Approval
- Blanket Approval Explanation, 240.155
- Exception to Statewide Policies, 240.170
- Sample Request Form, 240.171
- Private Auto, Reimbursement Rate
- One-Time Approval, 210.130, 210.200
- PROD Interface, 280.550
R
- Receipt, Cash, 280.101 through 280.103
- Receipts, 210.102, 280.200
- Reception Areas, 230.200
- Refreshments, 220.250
- Refrigerator purchase, 220.352
- Registration Fees
- In-State, 210.220
- Out-of-State, 210.320
- Reimbursement, Tickets, 210.325
- Reimbursement, Meals
- Exceptions, 210.102, 240.150
- In-State, 210.102, 210.108, 210.205
- Out-of-State, 210.102, 210.305
- Reimbursement of Lodging
- In-State, 210.205
- Out-of-State, 210.305
- Reimbursement of Mileage, 210.130
- Reimbursement from Outside Sources, 250.200
- Rejection of Claim, 270.200, 270.201
- Religious Decorations, 230.800
- Relocation Reimbursement Policy, 210.102, 220.100
- Rental, Air, Auto, etc., 210.200, 210.300
- Rental, Building Space, 230.550, 240.103
- Rescind on Warrants, 270.700
- Reservations, Cancellation of, 210.120
- Retirement Expenses, 220.351
- Return Items, 280.103
- Roamer Taxes, 230.150
- Room Services, 210.205, 210.305
- Rubber Stamps, 204.100, 204.150
- Rules, Interdepartmental, 203.000
S
- Safety Glasses/Goggles, 220.600
- Sales Tax, 230.150
- Seat Reservation/Selection, 210.325
- Services Contracting, 240.102
- Setoff of Debts Owed to State Departments, 270.850
- Settlement Agreements
- Current and Former Employees, 240.500
- Payment for Personnel Settlement Agreements, 240.510
- Sharing Rooms, see Lodging
- Shorthand Court Reporters, 240.350
- Signators
- Authorized, 204.100
- Claimant, 204.150
- Invoices, 204.200
- Pre-Auditors, 204.107
- Software, 230.550
- Special Conveyances, 210.200, 210.300
- Spend Authority, 210.315
- State and Federal Taxes, 230.150
- State of Iowa Warrant, 270.400
- State Sponsored Conferences, 240.172
- State Vehicles
- Miscellaneous Expenses, 210.131
- Use for Personal Reasons, 210.130
- State-Wide Conferences, Exception to, 240.171
- Subscriptions, 230.550
- Subsistence Allowance
- In-State Boards and Commission Members, 210.102, 210.205
- State Employees, 210.102, 210.205
- Out-of-State, 210.102, 210.305
T
- Table of Contents, 200.000
- TAPE Interface, 280.600
- Taxes, Federal and State, 230.150
- Taxable Lodging, 210.109
- Taxable Meals, 210.102, 210.103, 210.108, 210.205, 210.220, 210.305, 240.150
- Taxi Reimbursement, 210.135
- Temporary Duty Assignment, 210.107, 210.225
- Tickets, Reimbursement for, 210.325
- Tips, 210.102, 210.135, 210.205, 210.305
- Trafficking, Human (Prevention Training), 210.205
- Transfers
- Regular Transfers, 280.301
- Travel, International, 210.400, 210.405
- Travel Agencies, 210.325
- Travel Authority, 210.315
- Travel Encumbrance (TE), 280.204
- Travel Status, Defined, 210.109
- Travel Payment
- General, 280.201
- Travel Payment Overpayment (TPO), 280.205
- Tuition, 220.150
- Travel Payment, Use Of, 204.250
- Travel Card, 210.101
U
- Unemployment Compensation, 260.450
- Uniforms, 220.700
- Use of TP vs. GAX, 204.250
V
- Vehicles
- Personal Vehicle
- Reimbursement Rate, 210.130
- Personal Vehicle
- State Vehicle
- Miscellaneous Expenses, 210.131
- Use for Personal Reasons, 210.130
- Vehicle Rental, 210.200, 210.300
- Vendor Codes, 270.450
- Vicinity Driving, 210.215
- Volunteer Expenses, 230.500
- Voucher for Internal Services
- Automated Billings, 280.302
- Regular Billings, 280.301
W
-
Warrant
- Canceled Warrant, 270.550
- Forged Warrant, 270.750
- Manual Disbursement, 280.450
- Outdated Warrant, 270.500
- Rescind on Warrant, 270.700
- State of Iowa Warrant, 270.400
- Stop Payment on Warrant, 270.650
- Warrant Register, 270.350
- Weekend Travel (Employee), 210.225, 220.100
- Woodward Distribution Facility (DHS), 260.200
- Workers' Compensation, 260.104