Definition
Performs entry-level to intermediate technical accounting support work involving the processing and verification of financial transactions within established accounting systems and procedures; performs related work as required.
The work examples and competencies listed below are for illustrative purposes only and not intended to be the primary basis for position classification decisions.
Work Examples
Processes financial transactions such as invoices, payments, reimbursements, deposits, or journal entries within established accounting systems.
Reviews financial documents for completeness, accuracy, and compliance with established procedures prior to processing.
Enters, updates, and maintains financial data within accounting or enterprise resource planning systems.
Verifies transaction coding and supporting documentation to ensure compliance with established accounting procedures.
Reconciles routine discrepancies by reviewing source documentation and correcting data entry errors.
Maintains accounting records, logs, or supporting documentation associated with financial transactions.
Responds to routine inquiries regarding the status of transactions or required documentation.
Refers unusual transactions, unresolved discrepancies, or policy-related questions to professional accounting staff.
Competencies Required
Knowledge:
Economics and Accounting – Economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.
Administrative – Administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
Customer and Personal Service – Principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
English Language – Structure and content of the English language including the meaning and spelling of words, and rules of composition and grammar.
Law and Government – Laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
Mathematics – Arithmetic, algebra, geometry, calculus, statistics, and their applications.
Abilities:
Law and Government – Understand and adhere to applicable laws, legal codes, administrative rules, and regulations.
Mathematical Reasoning – Choose the right mathematical methods or formulas to solve a problem.
Written Comprehension – Read and understand information and ideas presented in writing.
Written Expression – Communicate information and ideas in writing so others will understand.
Number Facility – Add, subtract, multiply, or divide quickly and correctly.
Clerical – Maintain complex clerical records.
Speech Clarity – Speak clearly so others can understand.
Deductive Reasoning – Apply general rules to specific problems to produce answers that make sense.
Inductive Reasoning – Combine pieces of information to form general rules or conclusions.
Information Ordering – Arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
Problem Sensitivity – Tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
Selective Attention – Concentrate on a task over a period of time without being distracted.
Category Flexibility – Generate or use different sets of rules for combining or grouping things in different ways.
Skills:
Mathematics – Using mathematics to solve problems.
Active Listening – Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Critical Thinking – Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Reading Comprehension – Understanding written sentences and paragraphs in work related documents.
Speaking – Talking to others to convey information effectively.
Writing – Communicating effectively in writing as appropriate for the needs of the audience.
Monitoring – Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Service Orientation – Actively looking for ways to help people.
Minimum Qualification Requirements
Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:
One year of full-time work experience in processing financial or related data within established systems and procedures, including verifying, entering, or maintaining transaction records.
A total of one year of education and/or full-time experience (as described in number one), where thirty semester hours of accredited college or university coursework in accounting or business equals one year of full-time experience.
Effective date: 09/26 SA