FY23 Year-End Close & FY24 Open

The information below is to assist State of Iowa financial personnel with BFY23 Year-End and BFY24 Year-Opening.

Memos & Other Information

Date    Subject
       Coming Soon _________

Calendar Dates & Reminders

   July        August        September    Click to jump to the month below

JUNE
   1  3:00 pm - Relocation & Taxable Educational Assist. Claims for BFY23 Must Be Approved by the Department in I/3
13  Payroll Writes - Charge to FY23
16  Long Form (General) Appeal Board Claims Must Be Received in SAE
19  Payroll Cancel & Rewrites - Charge to FY23
20  IPERS Refunds & Constituency - Charge to FY23
 23  3:00 pm - BFY23 Admin Appeal Board "R" & Foreign Travel Claims Must Be Approved by the Department in I/3
27  Payroll Writes - Charge to BFY23
 28  2:30 pm - Canceled Warrants Received in SAE
 29  2:30 pm - BFY23 All Types of IET/PRCI/JV1/CDE/CDR Documents Must Be Approved by the Department in I/3
 29  3:00 pm - BFY23 All Types of PRC/GAX/TP/OUTD Documents Must Be Approved by the Department in I/3
30  Payroll Cancels and Rewrites Early due to BFY Changes. 100% to FY23
 30  Last Day Goods & Services Received to be Charged to BFY23 
 30  LAST DAY OF BUDGET FISCAL YEAR 2023
JULY
 1  FIRST DAY OF BUDGET FISCAL YEAR 2024
  1  BFY23 Hold-Open Period Begins. Extra Event Types Are Activated
 11  Payroll Writes - Charge 60% to BFY23 and 40% to BFY24
 17  2:30 pm - All JV1/CDEs for Prepaid BFY23 Expenses Must Be Approved by the Department in I/3
17  Payroll Cancel & Rewrites - Charge 60% to BFY23 and 40% to BFY24
18  Insurance Refunds & Constituency - Payroll - Charge to BFY24
25  Payroll Writes - BFY24 
31  Payroll Cancel & Rewrites - Charge 60% to BFY23 and 40% to BFY24
AUGUST                                                                   
  1  IPERS Refunds - Payroll - Charge to BFY24
8  Payroll Writes
 10  3:00 pm - BFY23 Relocation & Taxable Educational Assistance Claims Must Be Approved by the Department in I/3
14  Payroll Cancel & Rewrites
15  Insurance Refunds & Constituency - Payroll - Charge to BFY24
 16  Long Form (General) Appeal Board Claims Must Be Received in SAE
22  Payroll Writes. Last Pay Period of Hold Open Period
 25  3:00 pm - Previously Closed BFY23 Admin Appeal Board "R" Claims Must Be Approved by the Department in I/3
 25  3:00 pm - Foreign Travel TPs Must Be Approved by the Department in I/3
28  Payroll Cancel & Rewrites
29  IPERS Refunds
 30  2:30 pm - Canceled Warrants Must Be Received in SAE
 31  LAST DAY TO PROCESS BUDGET FISCAL YEAR 2023 CLAIMS
 31  2:30 pm - BFY23 IET/PRCI/JV1/CDE/CDR Documents Must Be Approved by the Department in I/3
 31  3:00 pm - BFY23 PRC/GAX/TP/OUTD Claims Must Be Approved by the Department in I/3
SEPTEMBER
  1  Inactivate BFY23, Delete Remaining BFY23 Encumbrances                                                                  
 15  2:30 pm - Last Day to Approve BFY23 Correcting/Carry Forward Documents & Delete Old-Year Documents
 15  2:30 pm - Last Day for BFY23 Cash Receipts to be Approved. Call TOS with questions (515) 281-6093