FY23 Year-End Close & FY24 Open

The information below is to assist State of Iowa financial personnel with BFY23 Year-End and BFY24 Year-Opening.

   Memos & Other Information

  Date    Subject important
    5/24/2023     Signator Forms Update; Due June 28  Memo
     • Authorized Signator Form
     • Pre-Auditor Signator Form

 

Calendar Dates & Reminders

      July        August        September    Click to jump to the month below

 

JUNE  2023

     1  3:00 pm - Relocation & Taxable Educational Assist. Claims for BFY23 Must Be Approved by the Department in I/3
  13  Payroll Writes - Charge to FY23
  16  Long Form (General) Appeal Board Claims Must Be Received in SAE
  19  Payroll Cancel & Rewrites - Charge to FY23
  20  IPERS Refunds & Constituency - Charge to FY23
   23  3:00 pm - BFY23 Admin Appeal Board "R" & Foreign Travel Claims Must Be Approved by the Department in I/3
  27  Payroll Writes - Charge to BFY23
  28  Authorized Signator Form & PreAuditor Signator Form Updates Due in SAE.
   28  2:30 pm - Canceled Warrants Received in SAE
   29  2:30 pm - BFY23 All Types of IET/PRCI/JV1/CDE/CDR Documents Must Be Approved by the Department in I/3
   29  3:00 pm - BFY23 All Types of PRC/GAX/TP/OUTD Documents Must Be Approved by the Department in I/3
  30  Payroll Cancels and Rewrites Early due to BFY Changes. 100% to FY23
   30  Last Day Goods & Services Received to be Charged to BFY23 
   30  LAST DAY OF BUDGET FISCAL YEAR 2023
 

JULY  2023

   1  FIRST DAY OF BUDGET FISCAL YEAR 2024
    1  BFY23 Hold-Open Period Begins. Extra Event Types Are Activated
   11  Payroll Writes - Charge 60% to BFY23 and 40% to BFY24
   17  2:30 pm - All JV1/CDEs for Prepaid BFY23 Expenses Must Be Approved by the Department in I/3
  17  Payroll Cancel & Rewrites - Charge 60% to BFY23 and 40% to BFY24
  18  Insurance Refunds & Constituency - Payroll - Charge to BFY24
  25  Payroll Writes - BFY24 
  31  Payroll Cancel & Rewrites - Charge 60% to BFY23 and 40% to BFY24
 

AUGUST  2023                                                                top

    1  IPERS Refunds - Payroll - Charge to BFY24
  Payroll Writes
   10  3:00 pm - BFY23 Relocation & Taxable Educational Assistance Claims Must Be Approved by the Department in I/3
  14  Payroll Cancel & Rewrites
  15  Insurance Refunds & Constituency - Payroll - Charge to BFY24
   16  Long Form (General) Appeal Board Claims Must Be Received in SAE
  22  Payroll Writes. Last Pay Period of Hold Open Period
   25  3:00 pm - Previously Closed BFY23 Admin Appeal Board "R" Claims Must Be Approved by the Department in I/3
   25  3:00 pm - Foreign Travel TPs Must Be Approved by the Department in I/3
  28  Payroll Cancel & Rewrites
  29  IPERS Refunds
   30  2:30 pm - Canceled Warrants Must Be Received in SAE
   31  LAST DAY TO PROCESS BUDGET FISCAL YEAR 2023 CLAIMS
   31  2:30 pm - BFY23 IET/PRCI/JV1/CDE/CDR Documents Must Be Approved by the Department in I/3
   31  3:00 pm - BFY23 PRC/GAX/TP/OUTD Claims Must Be Approved by the Department in I/3
 

SEPTEMBER  2023

    1  Inactivate BFY23, Delete Remaining BFY23 Encumbrances                                                                  top
   15  2:30 pm - Last Day to Approve BFY23 Correcting/Carry Forward Documents & Delete Old-Year Documents
   15  2:30 pm - Last Day for BFY23 Cash Receipts to be Approved. Call TOS with questions (515) 281-6093