FY23 Year-End Close & FY24 Open

The information below is to assist State of Iowa financial personnel with BFY23 Year-End and BFY24 Year-Opening.

Memos & Other Information

Calendar Dates & Reminders

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JUNE
1	3:00 pm - Relocation & Taxable Educational Assist. Claims for BFY23 Must Be Approved by the Department in I/3
13	Payroll Writes - Charge to FY23
16	Long Form (General) Appeal Board Claims Must Be Received in SAE
19	Payroll Cancel & Rewrites - Charge to FY23
20	IPERS Refunds & Constituency - Charge to FY23
23	3:00 pm - BFY23 Admin Appeal Board "R" & Foreign Travel Claims Must Be Approved by the Department in I/3
27	Payroll Writes - Charge to BFY23
28	2:30 pm - Canceled Warrants Received in SAE
29	2:30 pm - BFY23 All Types of IET/PRCI/JV1/CDE/CDR Documents Must Be Approved by the Department in I/3
29	3:00 pm - BFY23 All Types of PRC/GAX/TP/OUTD Documents Must Be Approved by the Department in I/3
30	Payroll Cancels and Rewrites Early due to BFY Changes. 100% to FY23
30	Last Day Goods & Services Received to be Charged to BFY23
30	LAST DAY OF BUDGET FISCAL YEAR 2023
JULY
1	FIRST DAY OF BUDGET FISCAL YEAR 2024
1	BFY23 Hold-Open Period Begins. Extra Event Types Are Activated
11	Payroll Writes - Charge 60% to BFY23 and 40% to BFY24
17	2:30 pm - All JV1/CDEs for Prepaid BFY23 Expenses Must Be Approved by the Department in I/3
17	Payroll Cancel & Rewrites - Charge 60% to BFY23 and 40% to BFY24
18	Insurance Refunds & Constituency - Payroll - Charge to BFY24
25	Payroll Writes - BFY24
31	Payroll Cancel & Rewrites - Charge 60% to BFY23 and 40% to BFY24
AUGUST
1	IPERS Refunds - Payroll - Charge to BFY24
8	Payroll Writes
10	3:00 pm - BFY23 Relocation & Taxable Educational Assistance Claims Must Be Approved by the Department in I/3
14	Payroll Cancel & Rewrites
15	Insurance Refunds & Constituency - Payroll - Charge to BFY24
16	Long Form (General) Appeal Board Claims Must Be Received in SAE
22	Payroll Writes. Last Pay Period of Hold Open Period
25	3:00 pm - Previously Closed BFY23 Admin Appeal Board "R" Claims Must Be Approved by the Department in I/3
25	3:00 pm - Foreign Travel TPs Must Be Approved by the Department in I/3
28	Payroll Cancel & Rewrites
29	IPERS Refunds
30	2:30 pm - Canceled Warrants Must Be Received in SAE
31	LAST DAY TO PROCESS BUDGET FISCAL YEAR 2023 CLAIMS
31	2:30 pm - BFY23 IET/PRCI/JV1/CDE/CDR Documents Must Be Approved by the Department in I/3
31	3:00 pm - BFY23 PRC/GAX/TP/OUTD Claims Must Be Approved by the Department in I/3
SEPTEMBER
1	Inactivate BFY23, Delete Remaining BFY23 Encumbrances
15	2:30 pm - Last Day to Approve BFY23 Correcting/Carry Forward Documents & Delete Old-Year Documents
15	2:30 pm - Last Day for BFY23 Cash Receipts to be Approved. Call TOS with questions (515) 281-6093