HR Info for HRAs

The following list includes many frequently used DAS-HRE forms and policies in one central location for the user's convenience. Several of these forms are also found in the Managers and Supervisors Manual and other locations on the DAS-HRE website. Where that is the case, a link to the respective Chapter in the Manual or other resource has been included.

This information is divided into sections for convenience:

Administrative Rules

Administrative Rules – Human Resource Rules

Agency Human Resources Contacts

• Agency Human Resources Contacts

   

Appeal Board Claims

• Appeal Board Claims Process with examples

   

Benefits Resources

Benefits Overview

• 2024-2025 Benefit Deduction Schedule
• 2025 Added-Value Tax Matrix

• Premium Conversion (Pre-tax) Program Form

   

Pre-Employment

I-9 Form (Employment Eligibility Verification)
Note: Chrome and Firefox users must right-click and select "Save link as" to download the I-9 form to their computer. The form can then be opened in Adobe Acrobat for completion. Internet Explorer users may click the link to complete the form within the browser, or may save the form to their computer to complete.

• Instructions for Completing Form I-9
• Handbook for Employers, Guidance for Completing Form I-9
• Steps in the Hiring Process 552-0492
• Confidential Personal Data Form 552-0569
• NEOGOV Resources

• Enrolling Interns in the State of Iowa Internship Program

   

Employment & Income Verification

(Clear Verify Services effective 5/1/2024 )

• Clear Verify Flyer
• What Do I Do When an Employee or Verifier Calls
• Editable Scripting for Verifiers - Word Document
• Clear Verify User Guide for Employers
• FAQ for Employers
• Types of Verifications  - Fulfilled vs. Not Fulfilled
• Clear Verify Employee Announcement 

• Employment & Income Verification Webpage

   

Fiscal Year End Processing

• 2025 Fiscal Year-End Processing

   

Insurance Arrears and Adjustments

Arrears Forms

• Department Reimbursement for Terminated Employee Arrears Premiums Form

   

Training Materials

• Process for Terminating an Employee with an Arrears Balance

• Arrears for Terminated Employees on Medical Leave – Job Aid

   

HRA Helps and Example Letters

• Example Letter Template:  Bill for Outstanding Arrears 

   

Internships

• Internship Implementation Guide

• Internship Commonly Asked Questions

   

Layoff

• Layoff Plan Merit Covered Employees 552-0752
• SPOC Layoff Plan 552-0753
• Recall and Outplacement Instructions for Merit-Covered Employees 552-0231B

• Retention Point Calculation Worksheet 552-0106

   

Samples

• Sample Layoff Plan - Merit-Covered
• Sample Layoff Plan - SPOC-Covered
• Sample Layoff Letter - Merit Covered
• Sample Layoff Letter - SPOC-Covered

• Sample Recall Letter

   

Life & Long Term Disability Insurance

• HRA - Life Processing Steps Guide
• Beneficiary Life Claim Letter Template (example to be sent with beneficiary statement)
• HRA - LTD Processing Steps Guide
• LTD Claim Cover Letter for Employee (sample letter)
• LTD Employee and Physician Statement (to be completed by the employee)
• LTD Employers Statement  (to be completed by the agency)

• Agency LTD Term Letter Template (After approval for LTD, when removing from payroll)

   

Manuals and Other Resources

• Managers and Supervisors Manual 

   

Military Leave

• Iowa Code 29A.28

• 11 IAC 63.9(8A) Military Leave

   

Forms

• Request for Military Leaves Dates
• State of Iowa Military Leave Performance/Increase

• Military Service - Voluntary Written Notice of Intent Not to Return

   

Pay

• Special Pay/Appointment Action 552-0125
• Special Pay/Appointment Action Guidance
• Signature Authorization Form 552-0109

• Agreement for Recouping Education Payments 552-0707

   

Pre-Audit

Excel Calculators - For calculating vacation and sick leave payouts, dates, pay adjustments, pay increases, and more

Dates Cheat Sheet

Pay Period Calendars

• 2024 Pay Period Calendar
• 2025 Pay Period Calendar
• 2026 Pay Period Calendar
• 2027 Pay Period Calendar

Clawback Calendars

• Clawback Date Calendar FY2024
• Clawback Date Calendar FY2025
• Clawback Date Calendar FY2026

• Clawback Date Calendar FY2027

   

Next Increase Date Schedules

• Next Increase Date Schedule FY2024
• Next Increase Date Schedule FY2025
• Next Increase Date Schedule FY2026

• Next Increase Date Schedule FY2027

   

HR Pro

• May 2025
• June 2025
• July 2025
• August 2025

• September 2025 (coming soon)

   

Hire

• Reemployment (Rehire) vs. Reinstatement
• Reinstatement Job Aid
• Transfer vs. Reassignment

• Dates Cheat Sheet

   

Additional Resources

(cheat sheets, checklists, and more)

• Excel Calculators - For calculating vacation and sick leave payouts, dates, pay adjustments, pay increases, and more
• Calculations for Pay Adjustments/Term leave Pay
• Dates Cheat Sheet
• Documentation Required for Pre-Audit
• Helpful Links
• Postal Service Abbreviations
• Zip Code Lookup

• 849 Settlement Pay

   

Reasonable Accommodation

• Request for Reasonable Accommodation 552-0574

   

Relocation

• Agreement for Recouping Payments 552-0751
• Calculation of Mortgage Interest Differential 552-0703
• Calculation of Market Value Differential 552-0704
• Calculation of Income Tax Assistance Payment 552-0705
• IRS Tests for Preparing Relocation Expense Claims 552-0706
• Statement of Ownership of Principal Residence 552-0668
• Moving Company Bid Sheet 552-0702
• Relocation Expenses Recap
• Travel Payment for Relocation Expenses
• Travel Payment for Relocation Subsistence

Questions? Send an email to Centralized Payroll

Retirement Checklists and Templates

Regular Retirements

• Regular Retirement Process Checklist

• Regular Retirement Exit Letter Template

   

Sick Leave Insurance Program (SLIP)

• Sick Leave Insurance Program Enrollment 552-0713
• Sick Leave Insurance Program Calculation Worksheet (for estimates only)
• Sick Leave Insurance Program Retirement Process Checklist

• SLIP Retirement Exit Letter Template

   

Medicare Retirements

• Medicare Retirement Process Checklist

• Medicare Retirement Exit Letter Template

   

Safety

• Ergonomic Office: Self-Assessment - Enroll  in Workday Learning 

   

Severe Weather Information

• Severe Weather Policy
• Severe Weather FAQ

• Severe Weather Request for Assistance form

   

Sexual Harassment

• Sexual Harassment Policy for Executive Branch Employees

• Sexual Harassment Policy Reference Guide

   

State Human Resources Policies

This section lists the more frequently accessed policies of DAS-HRE and Iowa state government.

• Equal Opportunity, Affirmative Action and Anti-Discrimination Policy
• State of Iowa Employee Handbook
• Employee Assistance Program Policy
• Substance Abuse
• Substance Abuse Policy Guidelines for Supervisors
• Relocation
• Violence Free Workplace Policy
• Zero Tolerance Policy
• Employee Complaint Form (fillable)
• Email Signature Block Policy

• Steps in the Hiring Process 552-0492 

   

Taxable Benefits Processing

• Tax Treatment of Health & Dental Insurance

   

Telework

• Telework Program

   

Temporary Services

• Temporary Staffing Services Vendor Request 552-0647

   

Hire

• Reemployment vs. Reinstatement

• Transfer vs. Reassignment

   

Transfers

• Employee Information Transfer Form (EITF) 

   

Terminations

• Termination Checklist

• Termination Type Guidance 

   

Unemployment

• Unemployment Hearings FAQ
• UT Meet & Greet  - Using Unemployment Tracker
• UT - 1st time login Step by Step Guide

• UT - Multi-factor Authentication Step by Step Guide 

   

Unemployment Tracker Videos:

         First Time Login  

         Change Your Password

          Reset MFA

Workers' Compensation

• Workers' Comp Benefit Election Form
• Workers' Compensation First Report of Injury or Illness
• Workers’ Compensation Provider List