State of Iowa Employees should register for PDS courses by completing a course registration form, obtaining the appropriate signatures, and submitting the signed form to your agency's Training Liaison. Each agency will approve or deny training requests. Your training liaison will then enroll you for the course(s). A week or two before the class you will receive an email confirmation notice outlining the time and location details that you can add to your calendar. If for any reason the class is rescheduled or cancelled you will receive that notice as an email item as well.
PDS courses are available to other organizations, such as county and city government, and the public which may not have a training liaison. If your organization does not have a training liaison, you may fax your registration form to 515-242-6450 or e-mail it to firstname.lastname@example.org.
Confirmation and Cancellation Notifications: Course notifications including the course title, instructor, date(s), starting and ending times, location, and any required pre-work will be forwarded to department Training Liaisons for distribution a maximum of two (2) weeks before the course date. In the event of a course cancellation, PDS will contact Training Liaisons and/or course enrollees, depending on how soon or how late we are aware of the cancellation.
Cancellations Due to Low Enrollment: PDS reserves the right to cancel a course when the minimum number of enrollees is not met or if an emergency arises that prevents the training session from running.
Cancellations Due to Weather Conditions: For your safety and convenience, if you are traveling to attend a training session and the weather forecast or road conditions seem questionable, please call your Training Liaison or PDS at (515) 281-5456 to ensure the course has not been cancelled.
Attendance Policy: Employees receiving course confirmations are expected to attend the entire course and to complete a course evaluation form. Participants absent more than 30 minutes in a training session will not receive credit for course attendance. This will be evaluated on a case-by-case basis.
When a state employee enrolls in a PDS course, the agency purchases a "seat" in the course. If the employee becomes unable to participate in the class, the agency must notify PDS at least fourteen (14) calendar days in advance of the course date to withdraw from the course. Failure to provide the required (14) days' notice will result in the agency being charged for the seat in the course. Agencies may, in the alternative of proper notice, send a substitute to the course to fill the purchased seat. This is encouraged. The agency must inform PDS of the change in employee participation for proper billing. This policy also applies to non-state employee participants.
- In cases in which an enrolled employee is severed from state employment before the course date, agencies are encouraged to fill the purchased seat with another employee if the agency is not able to comply with the (14) day notice requirement. If the purchased seat is unfilled the agency will still be charged.
- To provide proper notice of withdrawal, participants need to contact the agencies training liaison, who will then inform PDS. PDS will review the date of the withdrawal request and compare it to the date of confirmation to determine if the agency will be billed.
- The agency will not be charged when the employee is unable to participate due to approved leave other than vacation.