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Position Description Questionnaire (PDQ)

Download the PDQ form

To download the PDQ form, right click here, and select “save link/target as” to save a copy to your drive.

Please Note: Interactive PDFs, like the new version of the PDQ, will not open in a Chrome PDF viewer and must be saved to your computer by right clicking the hyperlink to the form and selecting "save link as" to save the file to your computer. Open the file using Adobe Acrobat Reader and complete the form.

Click here for detailed instructions on how to open PDFs in Adobe from Gmail in Chrome.

Jump to:
Requesting a review
Using the form
Description of work
Essential functions
Special requirements
Bargaining & merit status exemptions
OCIO review
Steps for submitting the PDQ form 

 

Requesting a review

To be considered for review, a position must have undergone a substantive change since the last time it was reviewed. An employee or agency management may make a request for review. Requestors must document and explain how the job has changed for the request to be considered. Falsification or misrepresentation regarding any information submitted may lead to discipline, up to and including discharge.

All requests for review must include:

  • New PDQ.
  • Previous PDQ, if review is requested.
  • Current organizational chart.

If this form is incomplete and/or the documents are not provided, the request will be returned.

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Using the form

This form is designed to be interactive. A step-by-step user guide with screenshots can be found by clicking here. Because new PDQ form is a dynamic PDF, you will not be able to edit the form. That means you can't add or remove pages from the PDF. When you have additional documents (Hiring Justifications, previous PDQs, organizational charts, etc.) please include the documents on the email with the PDQ as a separate file.

Tab through the fields or use your mouse to complete it. Some fields will display or not display, depending on the information you enter. For example, if you indicate the position is currently filled in question one, an additional field will appear where you should enter the name of the person currently in the position. If you indicate the position is currently vacant, that additional field will not appear.

The form is designed to be submitted via email and not printed. The workflow should all take place via email. Do not print the form and forward a hard copy. Do not print a hard copy, scan it, and email the scanned copy.

Save the form on your drive by clicking any of the save buttons found in several places on the form. Email the saved form from your drive to others who need to review and/or approve the form.

There is a spell check button at the bottom of the form.

There is also a check form button at the bottom of the form. Clicking this button will check for the fields that are must be completed before the form is submitted to DAS-HRE. Any empty mandatory fields will be highlighted in red. When all mandatory fields are completed, a message box that says, “All mandatory fields have been completed” will appear.

When you're sure all mandatory fields have been completed, save the form and then email it as an attachment to DAS-HRE at pdq@iowa.gov for classification review.

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Description of work

Describe the work in detail. Make the description so clear that the reader can understand each task exactly. In the % column, enter the percent of time spent on each task during an average workweek, not to exceed 100%. List tasks in descending order of time spent. If this is a reclassification request, the previous PDQ must be attached. In your own words, describe the duties that are permanently assigned. If you simply copy statements from the job class descriptions or classification series guidelines, the request will be returned.

  • Outline the various tasks involved in the job. Be thorough and specific.
  • Enter the percent of time spent on each task during an average workweek, not to exceed 100%. List tasks in descending order of time spent.
  • Avoid vague words including "assist," "direct," "assign," etc. Explain what duties are performed and how they are performed. Use examples.
  • Attach forms used in the performance of the work if they help explain the task
  • Describe what this particular position does, not the work done in the entire work unit.

The total at the bottom of the description of work table must equal 100%. The form will calculate the total for you, but it will not display an error if the total is not equal to 100%.

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Essential functions

The Americans with Disabilities Act (ADA) prohibits discrimination because of disability against qualified (meeting the qualifications of a job class) people with disabilities. Supervisors must determine the essential functions of the position that an individual must be able to perform, with or without reasonable accommodations, to hold the position. There is a hyperlink in the PDQ form to the Drafting Essential Functions guide where you can get more information about writing appropriate essential functions. 

Essential functions focus on what must be done, not on how it is accomplished. A well-written essential function is not “the ability to type and read.” A well-written essential function would state, “Prepares daily statistical reports for agency director.”

Statements including “must maintain good attendance,” “must display a high level of ethics,” or “must be able to follow policies and procedures” are not essential functions and should not be listed as such.

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Special requirements

If identifying special requirements, list only those position-specific competencies that aren’t already identified in the “Competencies Required” section of the job class description. If the job class description states that all positions in the class must have a specific certification, license, or registration, there is no need to include it here.

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Bargaining & merit status exemptions

For more information on bargaining and/or merit status exemptions, click here.

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OCIO review

If the position meets one of the following criteria, it must be submitted to OCIO for review and their opinion before it is submitted to DAS-HRE.

  1. Is assigned information technology (IT) duties;
  2. Supervises IT staff; or
  3. Works within an IT work unit.

Email the PDQ to OCIO at CIO@iowa.gov with the subject "PDQ Review." Once OCIO has reviewed the PDQ and stated whether or not the position is approved to proceed with the classification review process, they will email the form back to you. The form can then be submitted to DAS-HRE for the classification review.

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Steps for submitting the PDQ form

  1. Click the spell check button, and then click start to check spelling.
  2. Click the check form button. If there are errors in the form, an error message will display. Once all mandatory fields are completed, a success message will display.
  3. Save the form when it is properly completed, and attach it to an email to pdq@iowa.gov.

Remember to include all required additional documentation with the email.

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