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Payroll Forms and Publications

These forms are used by employees to request changes of current information in the Human Resource Information System (HRIS). Forms are completed by the employee and submitted to their Department Human Resources Associate. 

Federal, Iowa, & Illinois Tax Forms

 Federal W-4 Form
 Iowa W-4 Form • A link to the webpage and form provided by the Iowa Department of Revenue
 Illinois W-4 Form • A link to the webpage and form provided by the Illinois Department of Revenue
 Tax Treatment of Non-Qualified Tax Dependents • A link to HRE's Informational webpage

IRS Publications & Tax Tables

FAQs on the Federal W-4 Form 
Federal Income Tax Withholding Methods
Federal Publication 15 (Circular E) Employer's Tax Guide
Federal Publication 15-A Employers Supplemental Tax Guide
Federal Publication 15-B Employer's Tax Guide to Fringe Benefits
Paycheck Checkup - Everyone should check their withholding! 
Roadmap to the W-4 Form 

Iowa Counties

Iowa Counties - Names and Numbers

Electronic W-2 Form 

Through Workday, State of Iowa employees can receive an instant, electronic W-2 Form instead of receiving it by mail.
Electronic W-2s offer several benefits including:
     • Earlier access. Online W-2 Forms will generally be available earlier than mailed copies.
     • Convenience. Through Workday, employees can easily access their W-2s anytime (beginning with the 2021 tax year).
To ensure your electronic W-2 election is recorded before 2022 W-2 Forms are printed and mailed, please
update your preference by January 1, 2023.
Refer to the WorkSmart W-2 Smart Guide or Electronic W-2s - Screenshots for instructions.

Duplicate W-2 Request Form

Duplicate W-2 Wage and Tax Statement FormFor State of Iowa Employees Only 
Print and mail (or local mail from your agency), a completed form with a fee
of $5.00 for each tax year requested, to:
1305 E Walnut St
Des Moines, IA 50319
  State of Iowa Employees will receive the Duplicate W-2 by USPS or local mail only.
  • Types of payment accepted are cash or check payable to Treasurer, State of Iowa.
  Do not email the Duplicate W-2 Form request due to required confidential information.
  • Duplicate Forms are mailed within 5 business days.

  Questions? Send an email to Centralized Payroll • Contact information for Centralized Payroll Staff