Agency-owned Vehicles

DAS Fleet Services is responsible for the acquisition, assignment, rental, maintenance, risk management, repairs, and disposal of motor vehicles used by State of Iowa employees in their official duties.

Vehicle Maintenance & Tires

• Vehicle Maintenance and Repairs Procedures
• Vehicle Maintenance Schedules
  • Ford: Maintenance Schedule Lookup
    • Enter VIN & Mileage
  • Chrysler, Dodge, Jeep, RAM: Maintenance Schedule Lookup
    • Select Vehicle Make/Model, Click Owner's Manual, Click Maintenance Schedule
• Tire Providers (Map) - Bridgestone, Goodyear​, Continental
• Tire Providers (List)
• Vehicle Supplies Order Form
• Vehicle Expense Chart
• Fleet Vendor Letter

New Vehicles

• Current Minimum Replacement Criteria
  • Passenger vehicles and light duty trucks = 10 years/120,000 miles
  • Medium Duty Trucks & Buses (gasoline) = 10 years/125,000 miles
  • Medium Duty Trucks & Buses (diesel) = 10 years/200,000 miles
  • Heavy Duty Trucks & Buses (diesel) = 10 years/400,000 mile
• Vehicle Contract Catalog
• Vehicle Order Form  Justification for early replacement, additions to fleet,depreciation variance, vehicle class changes, or selection other than lowest priced in class must be submitted on the Vehicle Order Form
• State Vehicle Accessory Price List
  • American Topper (MA#18241B)
  • That's My Truck (MA#18240B)

Vehicle Assignment Form (VAF)

Complete the fillable PDF for changes regarding your agency vehicles.

• VAF - Driver/Accounting Code Change (Send completed forms to VAFmailbox@iowa.gov.)
• New drivers must complete the Driver's License Verification Form.
• VAFs for vehicle exchanges will be provided by DAS Fleet Services to the Primary Fleet Contact prior to the exchange.

Vehicle Assignment Forms are due by the 28th of each month. Forms received after the 28th will be reflected on the following month's inventory and eDAS billing cycle.

Mileage Reporting

• Vehicle Mileage Reporting System
• Reporting System User's Guide
• Mileage Reimbursement Policy/Resources

Fueling

• Fueling Information
• WEX-Accepting Locations (Map)

State Vehicle Auctions

Online auctions are handled through our partnership with GovDeals.  You can view all active auctions at this link: 

https://www.govdeals.com/IowaFleet

Important Buyer Information

How to Create a Buyer Account: 

1. Go to https://GovDeals.com and click "Register" in the top right corner.
2. Complete the registration form with your personal information, including your full name, email, and  address.

3. You will receive a temporary password via email or text.  Use this to log in for the first time, and you will be prompted to create a new, permanent password.

    

How to Buy: 

• https://www.govdeals.com/en/content/how-to-buy
• Payment: Payments are processed through the "My Bids" section of your GovDeals account and are due within 3 business days of the auction's closing date.
• Item Removal: Vehicles must be picked up with in 5 business days of the auction close.  A $25.00 daily storage fee may be charged for items not removed within this timeframe.
• Pick-Up: You are responsible for all arrangements, including scheduling a pick-up time at least 24 hours in advance, as well as loading and transporting your purchase.  These services will not be provided for you at pick-up location.

Please contact us directly if you have any questions.

DAS Fleet Services 515-281-3162