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HR Information for Management

Click here for updated information as of June 27, 2017.

NOTE: The forms included in this section are intended for managers and supervisors. Although the completed form may originate with the first-line supervisor, unless otherwise permitted by the department, the request form must be submitted to the central office prior to submission to DAS-HRE.

This information is divided into the following sections for convenience:

Administrative Rules Personnel Mobility Assignments
Classification and Compensation Role/Legal Authority of DAS
Contract Administration Reasonable Accommodations
Drafting Essential Functions Separations
FMLA Severe Weather Information
Grievance and Discipline State Human Resource Policies
HRE Academy Slides Telework
Internships Temporary Services
Iowa Code Training
Layoff Violence in the Workplace
Lists Workers' Compensation
Manuals and Other Resources  
Performance Evaluation  

 


Administrative Rules

The Department of Administrative Services' primary rule chapter is 11 of the Iowa Administrative Code.

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Classification and Compensation

Section 1 - Changes to the Classification Plan
Request for Classification, Compensation and Selection Changes 552-0709

Use this document to request any of the following actions:

  • Add a new job class
  • Delete a job class
  • Change a class title
  • Change a pay grade

Related documents:
Job Evaluation Questionnaire 552-0697
Pay Grade Study Questionnaire 552-0671

Section 2 - Change Job Class Description
Request for Classification, Compensation and Selection Changes 552-0709
Use this form to request changes to the job class description (Definition, Work Examples, Competencies Required, Minimum Qualification Requirements, and Notes)

Section 3 - Add/Change Selective Certification Requirements
Request for Selective Certification Additions or Changes 552-0785
Use this form to request the addition of a new selective or modification of an existing selective.

Section 4 - Individual Classification Actions
Position Description Questionnaire 552-0094
Use this form when an employee/agency requests an occupied or vacant position be reviewed for proper classification.

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Contract Administration

Collective Bargaining website

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Family and Medical Leave Act (FMLA)

FMLA State of Iowa Policy
Family and Medical Leave website

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Grievance and Discipline

Managers and Supervisors Manual

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HRE Academy Slides

HRE Academy Slides

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Internships

Application for State Employment 552-0072
Internship Completion Data 552-0342
Intern Hire Data 552-0343

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Iowa Code

From the Iowa General Assembly, Iowa Law site, you can view a codified version of the Constitution of the State of Iowa and various versions of the Code of Iowa. The Iowa Code chapters that govern the department include 8A, 19B, 20, 70A, 97B, and 509A. Select the Code year and then enter the desired chapter number (including the letter) into the chapter field.

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Layoffs

Application for State Employment 552-0072
Layoff Plan Merit Covered Employees 552-0752
SPOC Layoff Plan 552-0753
Recall and Outplacement Instructions for Merit-Covered Employees 552-0231B
Retention Point Calculation Worksheet 552-0106

Samples
Sample Layoff Plan - Merit-Covered
Sample Layoff Plan - SPOC-Covered
Sample Layoff Letter - Merit Covered
Sample Layoff Letter - SPOC-Covered
Sample Recall Letter

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Lists

Selectives Master
Steps in the Hiring Process 552-0492

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Manuals and Other Resources

Managers and Supervisors Manual

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Performance Evaluation

State of Iowa Performance Evaluation website
State of Iowa Performance Plan and Evaluation 552-0674

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Personnel Mobility Assignments

Personnel Mobility Assignments Agreement 552-0162

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Role/Legal Authority of DAS

The Department of Administrative Services (DAS) provides human resource advice on matters directly pertaining to DAS's authority—authority that exists under Iowa Code chapters 8A and 70A, for example, and then authority that exists by virtue of its collective bargaining obligations under Iowa Code chapter 20.
 
However, when employment issues raise litigation concerns—especially litigation concerns that are not directly connected to DAS's authority under chapters 8A, 70A, or 20—then input is generally obtained from the hiring authority's legal representatives . . . as, in the event of litigation, it will be the legal representatives that defend the hiring authority's actions, not DAS.

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Reasonable Accommodations

Request for Reasonable Accommodation 552-0574

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Separations

Employee Separation Checklist 552-0666
Employee Separation Form 552-0772
Sample Letter of Unauthorized Absence
Sample Employee Exit Information Questionnaire 552-0711

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Severe Weather Information

Severe Weather Policy
Severe Weather FAQ
Severe Weather Request for Assistance form

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State Human Resource Policies

This section lists the more frequently accessed policies of DAS-HRE and Iowa state government.

Equal Opportunity, Affirmative Action and Anti-Discrimination Policy
State of Iowa Employee Handbook
Employee Assistance Program Policy
FMLA State of Iowa Policy
Substance Abuse
Substance Abuse Policy Guidelines for Supervisors 
Relocation
Violence Free Workplace Policy

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Telework

Telework Program

Telework Application 552-0748
Telework Agreement 552-0749
Telework Status Report 552-0750

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Temporary Services

Temporary staffing information

Temporary Staffing Services Vendor Request 552-0647

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Training

PDS website (Includes course catalog)

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Violence in the Workplace

Violence Free Workplace Policy
Employee Complaint Form 552-0318 (fillable)

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Workers' Compensation

Workers' Compensation First Report of Injury or Illness
Workers’ Compensation Provider List
Alternative Duty Assignment 
Alternative Duty Notice to Employee

 

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