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HR Information for Management

NOTE: The forms included in this section are intended for managers and supervisors. Although the completed form may originate with the first-line supervisor, unless otherwise permitted by the department, the request form must be submitted to the central office prior to submission to DAS-HRE.

This information is divided into the following sections for convenience:

Administrative Rules Personnel Mobility Assignments
Classification and Compensation Role/Legal Authority of DAS
Contract Administration Reasonable Accommodations
Drafting Essential Functions Separations
FMLA Severe Weather Information
Grievance and Discipline State Human Resource Policies
Internships Telework
Iowa Code Temporary Services
Layoff Training
Lists Violence in the Workplace
Manuals and Other Resources Workers' Compensation
Performance Evaluation  
   

 


Administrative Rules

The Department of Administrative Services' primary rule chapter is 11 of the Iowa Administrative Code.

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Classification and Compensation

Section 1 - Changes to the Classification Plan
Request for Classification, Compensation and Selection Changes 552-0709

Use this document to request any of the following actions:

  • Add a new job class
  • Delete a job class
  • Change a class title
  • Change a pay grade

Related documents:
Job Evaluation Questionnaire 552-0697
Pay Grade Study Questionnaire 552-0671

Section 2 - Change Job Class Description
Request for Classification, Compensation and Selection Changes 552-0709
Use this form to request changes to the job class description (Definition, Work Examples, Competencies Required, Minimum Qualification Requirements, and Notes)

Section 3 - Add/Change Selective Certification Requirements
Request for Selective Certification Additions or Changes 552-0785
Use this form to request the addition of a new selective or modification of an existing selective.

Section 4 - Individual Classification Actions
Position Description Questionnaire 552-0094
Use this form when an employee/agency requests an occupied or vacant position be reviewed for proper classification.

Related documents:
Supervisory Analysis Questionnaire 552-0193
Bargaining Exemption Questionnaire 552-0631

Chapter 3, Managers and Supervisors Manual

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Contract Administration

Collective Bargaining website

Chapter 12, Managers and Supervisors Manual

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Family and Medical Leave Act (FMLA)

Family and Medical Leave Act forms are available at the:

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Grievance and Discipline

Chapter 11, Managers and Supervisors Manual

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Internships

Application for State Employment 552-0072
Internship Completion Data 552-0342
Intern Hire Data 552-0343

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Iowa Code

From the Iowa General Assembly, Iowa Law site, you can view a codified version of the Constitution of the State of Iowa and various versions of the Code of Iowa. The Iowa Code chapters that govern the department include 8A, 19B, 20, 70A, 97B, and 509A. Select the Code year and then enter the desired chapter number (including the letter) into the chapter field.

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Layoffs

AFSCME 3rd Bumping Application 552-0737
AFSCME Request for Determination of Qualification 3rd Step Bumping Application 552-0699
Application for State Employment 552-0072
Calculating AFSCME Seniority 552-0735
Calculating UE/IUP Seniority - Social Services Unit 552-0736
Contract Layoff Plan 552-0753
Non-Contract Layoff Plan 552-0752
Recall and Outplacement Instructions for Non-Contract Employees 552-0231B
Recall Instructions for Contract Covered Employees 552-0231A
Recall/Outplacement Application 552-0231C
Retention Point Calculation Worksheet 552-0106

Samples
Sample Contract Class Layoff Plan Cover Letter
Sample Non-Contract Class Layoff Plan Cover Letter
Sample Notice of Layoff Letter to Employee
Sample Notice of Layoff with 3rd Bumping Option
Sample Recall Letter (contract class from which laid off)
Sample Recall Letter (pick 15)
Sample Return to Recall Letter
Sample Seniority List with Layoff Line

Chapter 16, Managers and Supervisors Manual
Classes Constituting a Series (Managers & Supervisors Manual 16.45)

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Lists

Trainee/Journey Class List (Managers & Supervisors Manual 3.60)
Job Competency Library
Selectives Master
Steps in the Hiring Process 552-0492

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Manuals and Other Resources

Managers and Supervisors Manual

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Performance Evaluation

State of Iowa Performance Evaluation website
State of Iowa Performance Plan and Evaluation 552-0674

Chapter 8, Managers and Supervisors Manual

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Personnel Mobility Assignments

Personnel Mobility Assignments Agreement 552-0162

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Role/Legal Authority of DAS

The Department of Administrative Services (DAS) provides human resource advice on matters directly pertaining to DAS's authority—authority that exists under Iowa Code chapters 8A and 70A, for example, and then authority that exists by virtue of its collective bargaining obligations under Iowa Code chapter 20.
 
However, when employment issues raise litigation concerns—especially litigation concerns that are not directly connected to DAS's authority under chapters 8A, 70A, or 20—then input is generally obtained from the hiring authority's legal representatives . . . as, in the event of litigation, it will be the legal representatives that defend the hiring authority's actions, not DAS.

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Reasonable Accommodations

Request for Reasonable Accommodation 552-0574

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Separations

Employee Separation Checklist 552-0666
Employee Separation Form 552-0772
Sample Letter of Unauthorized Absence (Managers & Supervisors Manual 10.05)
Employee Exit Information Questionnaire Part 1- 552-0711
Employee Exit Information Questionnaire Part 2- 552-0712

Chapter 10, Managers and Supervisors Manual

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Severe Weather Information

Severe Weather Policy
Severe Weather FAQ
Severe Weather Request for Assistance form

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State Human Resource Policies

This section lists the more frequently accessed policies of DAS-HRE and Iowa state government.

Equal Opportunity, Affirmative Action and Anti-Discrimination Policy
State of Iowa Employee Handbook
Supervisory Referrals to EAP (Managers & Supervisors Manual 9.25)
Donated Leave for Employees (Managers & Supervisors Manual 6.85)
Donated Leave for Immediate Family Members (Managers & Supervisors Manual 6.87)
FMLA State of Iowa Policy (Managers & Supervisors Manual 6.90)
Substance Abuse (Managers & Supervisors Manual 9.50)
Substance Abuse Policy Guidelines for Supervisors (Managers & Supervisors Manual 9.55)
Relocation (Managers & Supervisors Manual 19.05) (See also CBA)
Hepatitis B Policy (Managers & Supervisors Manual 15.65)
Tuberculosis Exposure Control Policy: Part A, Part B (Managers & Supervisors Manual 15.75)
Standard Emergency Procedure Guideline (Managers & Supervisors Manual 15.20)
AIDS Policy (Managers & Supervisors Manual 15.70)
Violence Free Workplace Policy (Managers & Supervisors Manual 9.70)

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Telework

Telework Application 552-0748
Telework Agreement 552-0749

Chapter 18, Managers and Supervisors Manual

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Temporary Services

Temporary Staffing Services Vendor Request 552-0647

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Training

PDS website (Includes course catalog)

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Violence in the Workplace

Workplace Violence Report 552-0318

Chapter 9, sections 9.70 and 9.75 in Managers and Supervisors Manual

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Workers' Compensation

Workers' Compensation First Report of Injury or Illness
Workers’ Compensation Provider List
Alternative Duty Assignment
Temporary Restricted Duty Assignment template

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