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FY20 Year-End Close & FY21 Open

The information below is to assist State of Iowa financial personnel with BFY20 Year-End and BFY21 Year-Opening.

Memos & Other Information 

Date      Subject
June 5, 2020 Budget Fiscal Year 2020 Year-End Close Reminders (Memo)
  Receiving Information  Attachment 1

  Deadlines and Timeframes  Attachment 2
June 23, 2020 GAAP Coding on Correction Documents During the Hold-Open and Transfer Coding
June 24, 2020 BFY20 Close/Opening of BFY21 - Schedule of Billings for Processing
   

Calendar Dates & Reminders

JUNE

10 Insurance Refunds - BFY20
11 Long Form (General) Appeal Board Claims Must Be Received in SAE
15 Payroll Writes - BFY20 - One Day Early
19 3:00 pm - BFY20 Admin Appeal Board "R" & Foreign Travel Claims Must Be Approved by the Department in I/3
22 BFY20 Payroll Cancel & Rewrites - Charge to BFY20
24 IPERS Refunds Writes - One Day Early - Charge to BFY20
29 Payroll Writes - BFY20 - One Day Early
29 2:30 pm - Canceled Warrants Received in SAE
30 2:30 pm - BFY20 All Types of IET / PRCI / JV1 / CDE / CDR Documents Must Be Approved by the Department in I/3
30 3:00 pm - BFY20 All Types of PRC / GAX / TP / OUTD Documents Must Be Approved by the Department in I/3
30 LAST DAY TO PROCESS BUDGET FISCAL YEAR 2020
30 Last Day Goods & Services Received to be Charged to BFY20

JULY

01 FIRST DAY OF BUDGET FISCAL YEAR 2021
01 BFY20 Hold-Open Period Begins. Extra Event Types Are Activated
02 Payroll Cancel & Rewrites - BFY20 - One Day Early
09 Insurance Refunds - BFY20
14 Payroll Writes - BFY21
15 GAAP 30% Redistribution of Payroll to BFY20
15 2:30 pm - All JV1 / CDEs for Prepaid BFY20 Expenses Must Be Approved by the Department in I/3
20 Payroll Cancel & Rewrites
28 Payroll Writes - BFY21

AUGUSTtop

03 Payroll Cancel & Rewrites - BFY21
06 IPERS Refunds Writes - BFY21
06 3:00 pm - BFY20 Relocation & Taxable Educational Assistance Claims Must Be Approved by the Department in I/3
07 Long Form (General) Appeal Board Claims Must Be Received in SAE
07 3:00 pm - Previously Closed BFY20 Admin Appeal Board "R" Claims Must Be Approved by the Department in I/3
07 3:00 pm - Foreign Travel TPs Must Be Approved by the Department in I/3
11 Payroll Writes - BFY21
17 Payroll Cancel & Rewrites - BFY21
20 Insurance Refunds - BFY20
25 Payroll Writes - BFY21
28 2:30 pm - Canceled Warrants Must Be Received in SAE
31 2:30 pm - BFY20 IET / PRCI / JV1 / CDE / CDR Documents Must Be Approved by the Department in I/3
31 3:00 pm - BFY20 PRC / GAX / TP / OUTD Claims Must Be Approved by the Department in I/3
31 Payroll Cancel & Rewrites
31 LAST DAY TO PROCESS BUDGET FISCAL YEAR 2020 CLAIMS

SEPTEMBER

01 Inactivate BFY20, Delete Remaining BFY20 Encumbrances
15 2:30 pm - Last Day to Approve BFY20 Correcting/Carry Forward Documents & Delete Old-Year Documents
15 2:30 pm - Last Day for BFY20 Cash Receipts to be Approved. Call TOS with questions (515) 281-6093

 

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