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FY19 Year-End Close & FY20 Open

The information below is to assist State of Iowa financial personnel with BFY19 Year-End and BFY20 Year-Opening.

Memos & Other Information

Date        Subject
May 31, 2019
 Attachment 1
 Attachment 2
  Budget Fiscal Year 2019 Year-End Close Reminders (Memo)
  Receiving Information

 Deadlines and Timeframes
June 24, 2019   GAAP Coding on Correction Documents During the Hold-Open Period and Transfer Coding (Memo)
     

Calendar Dates & Reminders

   June 2019         July 2019         August 2019        September 2019    
           
Click to jump to the month below

MAY

31 3:00 pm - Relocation & Taxable Educational Assist. Claims for BFY19 Must Be Approved by the Department in I/3

JUNE

7 Long Form (General) Appeal Board Claims Must Be Received in SAE
21 3:00 pm - BFY19 Admin Appeal Board "R" & Foreign Travel Claims Must Be Approved by the Department in I/3
24 BFY19 Payroll Cancel & Rewrites - Charged to BFY19
26 IPERS Refunds Writes - One Day Early - Charged to BFY19
27 2:30 pm - Canceled Warrants Received in SAE
28 2:30 pm - BFY19 All Types of IET / PRCI / JV1 / CDE / CDR Documents Must Be Approved by the Department in I/3
28 3:00 pm - BFY19 All Types of PRC / GAX / TP / OUTD Documents Must Be Approved by the Department in I/3
28 LAST DAY TO PROCESS BUDGET FISCAL YEAR 2019
30 Last Day Goods & Services Received to be Charged to BFY19

JULY

1 FIRST DAY OF BUDGET FISCAL YEAR 2020
1 BFY19 Hold-Open Period Begins. Extra Event Types Are Activated
1 Payroll Writes - BFY19 - One Day Early
5 Payroll Cancel & Rewrites - BFY19 - One Day Early
11 Insurance Refunds - BFY19
15 2:30 pm - All JV1 / CDEs for Prepaid BFY19 Expenses Must Be Approved by the Department in I/3
16 Payroll Writes - BFY20
17 GAAP 10% Redistribution of Payroll to BFY19
22 Payroll Cancel & Rewrites
26 IPERS Refunds - BFY20
30 Payroll Writes - BFY20

AUGUSTtop

 5 Payroll Cancel & Rewrites - BFY20
 8 Insurance Refunds - BFY19
 8  3:00 pm - BFY19 Relocation & Taxable Educational Assistance Claims Must Be Approved by the Department in I/3
 9 Long Form (General) Appeal Board Claims Must Be Received in SAE
 9  3:00 pm - Previously Closed BFY19 Admin Appeal Board "R" Claims Must Be Approved by the Department in I/3
 9  3:00 pm - Foreign Travel TPs Must Be Approved by the Department in I/3
13 Payroll Writes - BFY20
19 Payroll Cancel & Rewrites - BFY20
27 Payroll Writes - BFY20
29 2:30 pm - Canceled Warrants Must Be Received in SAE
30 2:30 pm - BFY19 IET / PRCI / JV1 / CDE / CDR Documents Must Be Approved by the Department in I/3
30 3:00 pm - BFY19 PRC / GAX / TP / OUTD Claims Must Be Approved by the Department in I/3
30 Payroll Cancel & Rewrites - One Day Early
30 LAST DAY TO PROCESS BUDGET FISCAL YEAR 2019 CLAIMS

SEPTEMBER

1 Inactivate BFY19, Delete Remaining BFY19 Encumbrances
16 2:30 pm - Last Day to Approve BFY19 Correcting/Carry Forward Documents & Delete Old-Year Documents
16 2:30 pm - Last Day for BFY19 Cash Receipts to be Approved. Call TOS with questions (515) 281-6093

 

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