FY21 Year-End Close & FY22 Open

The information below is to assist State of Iowa financial personnel with BFY21 Year-End and BFY22 Year-Opening.

Memos & Other Information 

Date      Subject
May 21, 2021 Budget Fiscal Year 2021 Year-End Close Reminders (Memo)
  Receiving Information  Attachment 1

  Deadlines and Timeframes  Attachment 2
June 3, 2021 BFY21 Close/Opening of BFY22 - Schedule of Billings for Processing (Memo)
June 18, 2021 GAAP Coding on Correction Docs during Hold-Open Period & Transfer Coding (Memo)
  Transfers Quick Guide  Attachment 1
  Transfers Guidance  Attachment 2
July 16, 2021 Budget Fiscal Year 2021 Year-End Closeout (Memo)
   

Calendar Dates & Reminders

JUNE

08 Insurance Refunds - BFY21
11 Long Form (General) Appeal Board Claims Must Be Received in SAE
14 Payroll Writes - BFY21 - One Day Early
18 3:00 pm - BFY21 Admin Appeal Board "R" & Foreign Travel Claims Must Be Approved by the Department in I/3
21 BFY21 Payroll Cancel & Rewrites - Charge to BFY21
24 IPERS Refunds Writes - One Day Early - Charge to BFY21
29 Payroll Writes - BFY21 - One Day Early
29 2:30 pm - Canceled Warrants Received in SAE
30 2:30 pm - BFY21 All Types of IET / PRCI / JV1 / CDE / CDR Documents Must Be Approved by the Department in I/3
30 3:00 pm - BFY21 All Types of PRC / GAX / TP / OUTD Documents Must Be Approved by the Department in I/3
30 Last Day Goods & Services Received to be Charged to BFY21
30 LAST DAY TO PROCESS BUDGET FISCAL YEAR 2021  

JULY

01 FIRST DAY OF BUDGET FISCAL YEAR 2022
01 BFY21 Hold-Open Period Begins. Extra Event Types Are Activated
02 Payroll Cancel & Rewrites - BFY21 - One Day Early
08 Insurance Refunds - BFY21
13 Payroll Writes - BFY22
14 GAAP 40% Redistribution of Payroll to BFY21
14 2:30 pm - All JV1 / CDEs for Prepaid BFY21 Expenses Must Be Approved by the Department in I/3
19 Payroll Cancel & Rewrites
27 Payroll Writes - BFY22

AUGUSTtop

02 Payroll Cancel & Rewrites - BFY22
05 IPERS Refunds Writes - BFY22
05 3:00 pm - BFY21 Relocation & Taxable Educational Assistance Claims Must Be Approved by the Department in I/3
06 Long Form (General) Appeal Board Claims Must Be Received in SAE
06 3:00 pm - Previously Closed BFY21 Admin Appeal Board "R" Claims Must Be Approved by the Department in I/3
06 3:00 pm - Foreign Travel TPs Must Be Approved by the Department in I/3
10 Payroll Writes - BFY22
16 Payroll Cancel & Rewrites - BFY22
19 Insurance Refunds - BFY21
24 Payroll Writes - BFY22
30 Payroll Cancel & Rewrites
30 2:30 pm - Canceled Warrants Must Be Received in SAE
31 2:30 pm - BFY21 IET / PRCI / JV1 / CDE / CDR Documents Must Be Approved by the Department in I/3
31 3:00 pm - BFY21 PRC / GAX / TP / OUTD Claims Must Be Approved by the Department in I/3
31 LAST DAY TO PROCESS BUDGET FISCAL YEAR 2021 CLAIMS

SEPTEMBER

01 Inactivate BFY21, Delete Remaining BFY21 Encumbrances
15 2:30 pm - Last Day to Approve BFY21 Correcting/Carry Forward Documents & Delete Old-Year Documents
15 2:30 pm - Last Day for BFY21 Cash Receipts to be Approved. Call TOS with questions (515) 281-6093

 

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