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HRExpress - September 2021

 

 
September 2021    

In this Edition ...

Open Enrollment for 2022 Benefits
September 27-October 29, 2021

 
   

IMPORTANT INFORMATION

The Open Enrollment period is your opportunity to review your current State of Iowa benefit coverage and make changes. This year, the process has changed and will be completed in Workday. The DAS Benefits Team is providing this valuable information to simplify the process and help you make the best decisions regarding your benefits. This issue of HRExpress is dedicated solely to this year’s Open Enrollment period. 

You are encouraged to read this information carefully. If you have questions, contact your Human Resource Associate.

Open Enrollment Period Highlights

  • Health and Dental Enrollment for 2022  If you do not make any changes to your health and/or dental insurance during this Open Enrollment period, your 2021 options and coverage level (single or family) for health and/or dental will automatically remain the same in 2022.
  • Flexible Spending Account Notice To participate in the Health Flexible Spending Account (FSA) or the Dependent Care FSA, or both, employees must enroll each year. The maximum Health FSA contribution remains the same in 2022 ($2,750). The maximum Dependent Care FSA contribution is $5,000.
  • Domestic Partner All employees covering a domestic partner need to complete a new declaration during this Open Enrollment period. 
  • CVS Exclusive For employees taking a specialty medication, CVS will now be the required provider. Patients can use mail order or request delivery to a local CVS for pick-up. Wellmark will notify all impacted employees of this change in writing later this year. 

A Step-By-Step Guide

Step One: Determine Your Eligibility and Review the Benefits.
Step Two: Finalize Your Decisions.
Step Three: Proceed to Open Enrollment in Workday.
 


Step One: Determine Your Eligibility and Review Benefits 

Benefit Eligibility

Following are the benefits you can elect during the Open Enrollment period. You are eligible for the following benefits based on the number of hours you work per week.

To determine eligibility for your family members, review the information on the Benefit Eligibility for Family Members web page.

Health Insurance 

During the Open Enrollment period (or as a result of a qualified life event), you may enroll in health coverage, change to family or single plan, or add or remove eligible family members to your health insurance.

All employees (except those covered by SPOC) can choose one of these two health insurance options for 2022:

  • Iowa Choice: Offers access to a large selection of doctors and hospitals in Iowa and in counties sharing a border with Iowa. Iowa Choice is a Health Maintenance Organization (HMO) plan. Providers who participate belong to the Wellmark Blue HMO network. Benefits for covered services are available only when received from Wellmark Blue HMO network providers. Services received from non-participating providers will not be paid by Wellmark. Visit the Wellmark website to check participating providers in your area. Services received from out-of-network providers may be covered in the case of accidental injuries or emergencies.

  • National Choice: Offers access to a large selection of doctors and hospitals in Iowa and nationwide. With National Choice, you may seek health care from any provider located in the United States. While you can see any provider you choose, you will have lower out-of-pocket expenses if you choose a Wellmark Blue Preferred Provider Organization (PPO) network provider.

For SPOC-Covered Employees Only

  • Alliance Select: Offers access to a large selection of doctors and hospitals in Iowa and nationwide. With Alliance Select, you may seek health care from any provider located in the United States. While you can see any provider you choose, you will have lower out-of-pocket expenses if you choose a Wellmark Blue PPO network provider.

Health Insurance Summary

To assist you in making an informed decision about the best coverage for you and your family, review your health insurance options outlined on the 2022 Open Enrollment web page, including:

  • A side-by-side summary of the Iowa Choice and National Choice options.

  • A summary of the Alliance Select plan (for SPOC-covered employees only.)

2022 Iowa Choice and National Choice Monthly Premiums

Please note, changes to your health insurance premium deductions will be reflected on the pay warrant issued December 17, 2021.


 

2022 Alliance Select Monthly Premiums (SPOC-covered only) 

Health Insurance Opt Out

You may be eligible to opt out of State-sponsored health insurance and receive a payment of $125 monthly if:

  • You are a full-time (30 or more hours per week) benefit-eligible employee

AND

  • You are NOT covered by an Alliance Select (SPOC-covered), Iowa Choice, or National Choice active or retiree health insurance option through a family member.

If you elected the health insurance opt-out in 2021 and want to continue the opt-out option in 2022, the election will roll over into 2022. If you want to opt out beginning in 2022, you will need to do so in Workday (see Step Three).

The $125 opt-out payment is:

  • Paid on the first pay warrant of the month.
  • Taxed as part of your income as your W-4 requested withholding status.
  • Shown on the online payroll warrant in the “Other Pay” field.

Dental Insurance

During the Open Enrollment period (or as a result of a qualified life event) you may enroll in dental coverage, change to family or single coverage, or add or remove eligible family members from your dental insurance.

Dental Insurance Summary

Summaries of the Delta Dental plans are available on the 2022 Open Enrollment web page.

2022 Monthly Dental Premiums for All Employees (Except SPOC-Covered)

2022 Monthly Dental Premiums for SPOC-Covered Employees

Please note the 2022 dental insurance premiums will be reflected beginning with the pay warrant issued December 17, 2021.


Flexible Spending Accounts

A Flexible Spending Account (FSA) allows you to set aside money from your paycheck (with no tax withholding) to pay for medical or dependent care expenses. If you wish to make contributions in 2022 to a Health or Dependent Care FSA, you must actively enroll during the Open Enrollment period. For more information on who is covered under your FSA as an eligible dependent, please visit the FSA web page.
Here's how the program works: You decide how much to set aside annually for health or dependent care expenses, or both. This amount is divided equally by 24 (pay periods).

  • Through payroll deduction, this amount is taken from your paycheck before taxes and deposited into your FSA account(s).
  • You incur an expense and choose a claim option to receive reimbursement. ASI Flex (the State’s FSA administrator) processes your claim and sends you a reimbursement by direct deposit or check. You may elect to have your reimbursements placed directly into your checking or savings account by adding direct deposit information when you log into your account on ASI’s website.
  • The automatic payment option allows you to be reimbursed for expenses without having to submit claim forms or supporting documentation.

Health FSA

A Health Flexible Spending Account (HFSA) is for eligible medical expenses such as coinsurance, copays, deductibles, over-the-counter (OTC) drugs, and for prescription drugs for health, dental, and vision care for you, your spouse, and your dependents.
With the Health FSA, certain medical expenses for you and your eligible family members can be reimbursed. Medical expenses eligible for reimbursement include most medically-necessary health care expenses which are not paid through medical or dental insurance plans. Your share of health and dental insurance premiums are not eligible for reimbursement from the Health FSA since premiums are made with pretax dollars. Information on commonly claimed expenses is available at the ASI Flex Eligible Expenses website or from ASI Flex customer service at 800-659-3035.

Maximum Annual Health FSA Election: The maximum Health FSA contribution is $2,750 in 2022. This limit is per employee, not per household. A State employee’s limit is not lowered if the employee’s spouse also contributes to a health FSA plan, whether the spouse works for the State or elsewhere.

Carryover Amount: Your unused 2021 Health FSA contributions remaining at the end of the year can be carried over to reimburse expenses incurred during calendar year 2022.The carryover will not reduce your 2022 election, but must be used in 2022 or it will be forfeited. Should you leave employment in 2022, your ability to receive reimbursement from carryover dollars ends on the last day of the final month of your employment.

Dependent Care FSA

A Dependent Care Flexible Spending Account (DCFSA) is for the expenses of child care for a child under 13 or an adult incapable of self-care so you and your spouse, if any, remain able to work. DCFSA is not for medical expenses for your dependents. Information on commonly claimed expenses is available at the ASI Flex Eligible Expenses website or from ASI Flex customer service at 800-659-3035.

Maximum Annual Dependent Care FSA Elections: The maximum annual Dependent Care FSA contribution is $5,000 per household (up to $2,500 each if you are married and file a separate tax return).

Grace Period: The grace period for the Dependent Care FSA allows you to incur eligible expenses through March 15, 2023. For instance, if your 2022 Dependent Care FSA election is $5,000 and you incur claims totaling $4,400 in 2022, you can incur claims for $600 from January 1, 2023 - March 15, 2023, and be reimbursed from your 2022 Dependent Care FSA.

Any changes to your FSA elections will be reflected on your pay warrant issued January 14, 2022.


Life Insurance

The State of Iowa's life insurance plan provides your family financial protection in the event of your death. Each year, you can make changes to your supplemental life insurance coverage during the Open Enrollment period.

Basic Life Insurance
The State pays 100% of the premium for basic life and accidental death and dismemberment (AD&D) insurance. The amount of basic coverage is:

Supplemental Life Insurance

In addition to the basic life insurance coverage, you have an opportunity to elect supplemental term life insurance at group rates. Rates for supplemental life insurance can be found on the 2022 Open Enrollment web page. Increases, decreases, or cancellation of supplemental life insurance are made in Workday.

SPOC-Covered Supplemental Life Insurance Change: Effective January 1, 2022, the supplemental life insurance plan for SPOC-covered employees will change to a maximum of $1,000,000 in increments of $100,000. Due to this change, all SPOC-covered employees must newly elect any supplemental life insurance coverage. All enrollments must be approved by The Standard Life Insurance Company before becoming effective. If you are covered by SPOC and do not enroll in supplemental life insurance during this Open Enrollment period, your current election will be cancelled.

When you make an election to increase your life insurance coverage, you will be prompted to complete the Evidence of Insurability (EOI) online.The EOI for additional supplemental life insurance you elect during the Open Enrollment period must be on file with The Standard within 60 days of the end of Open Enrollment. If the EOI is not on file by Tuesday, December 28, 2021, your request for additional supplemental life will be denied.

If approved, the increase in supplemental life coverage will be effective January 1, 2022, or the first of the month following electronic notification of approval by The Standard.

Increasing Your Supplemental Life Insurance (non-SPOC-covered): During the Open Enrollment period, you may elect to increase your supplemental life insurance coverage up to the maximum allowed of $100,000 ($1,000,000 for SPOC-covered employees - see information in the above section). Any increases to your supplemental life coverage must be approved by The Standard Life Insurance Company before becoming effective.

When you make an election to increase your life insurance coverage, you will be prompted to complete the Evidence of Insurability (EOI) online.The EOI for additional supplemental life insurance you elect during the Open Enrollment period must be on file with The Standard within 60 days of the end of Open Enrollment. If the EOI is not on file by Friday, December 28, 2021, your request for additional supplemental life will be denied.

If approved, the increase in supplemental life coverage will be effective January 1, 2022, or the first of the month following electronic notification of approval by The Standard.

Decrease or Cancellation of Your Supplemental Life Insurance: During the Open Enrollment period, you may elect to decrease the amount or cancel your supplemental life insurance. The decrease or cancellation does not require approval and will be effective January 1, 2022.

No Change in Your Supplemental Life Insurance: If you do not want to change the amount of your supplemental life insurance, you do not have to re-elect the amount. Your 2021 election will carry forward into 2022.

Life Insurance Beneficiaries: The Open Enrollment period is the perfect time to review, add, or change your life insurance beneficiaries, even though life insurance beneficiaries can be added or changed in Workday at any time during the year.
If you have not added or updated your life insurance beneficiaries, don’t delay. Having an up-to-date beneficiary designation will help ensure your life insurance benefits are directed where you intend. There are instructions on the 2022 Open Enrollment web page to assist with updating beneficiaries.


Premium Conversion Plan

The Premium Conversion Plan allows you to pay your share of health, dental, and supplemental life insurance before federal, state, and FICA taxes are calculated. By deducting premiums from your salary on a pretax basis, you save money on your income and FICA taxes.

All employees are enrolled in the Premium Conversion Plan at the time they are hired, unless they opt out during their first 30 days of employment.

If you wish to change your participation in the Premium Conversion Plan for 2022 (elect into or out of this benefit), complete the Premium Conversion (Pretax) Program form and send it to your Human Resources Associate. If you choose to change your participation, you may not make another change until the 2023 Open Enrollment period, unless you have a qualifying life event.


Step Two: Finalize Your Decisions

There are many factors to consider when choosing your benefits for 2022. Be sure to read the available materials fully before you make a decision. When you know what benefits you would like to elect or change, move on to Step Three.


Step Three: Proceed To Enrollment

Employees will make their 2022 benefit elections in Workday. This step-by-step Smart Guide is available to assist you through the process. If you need Workday assistance, please refer to the Go Live Support Chart

DOT employees will also complete Open Enrollment in their Workday tenant. For additional guidance with Open Enrollment, DOT employees should refer to their DOT Job Aid for instructions. 

Important reminders:

  • If you do not make any changes in your health or dental insurance during this Open Enrollment period, your 2021 option and coverage level for health and dental will automatically remain the same in 2022.
  • To participate in the Health Flexible Spending Account (FSA) or the Dependent Care FSA, or both, employees must enroll each year. If you wish to enroll for 2022, please update your 2022 election in Workday.
  • Once you have logged into Workday, you will have an Open Enrollment inbox item. Open the inbox item and click “Let’s Get Started.” Click through the various Benefit Cards for each of the benefit elections (e.g. Medical, Dental). Once you have gone through the different benefits and saved those actions, you must click “Review and Sign” to e-sign by selecting the “I agree” checkbox and clicking submit.

ACTION IS NEEDED IN WORKDAY DURING THE OPEN ENROLLMENT PERIOD IF ANY OF THE FOLLOWING APPLY TO YOUR SITUATION:

Health Insurance

  • Newly enroll, change, or cancel your health insurance plan.
  • Change your coverage level.
  • Add or remove eligible family members.
  • Elect the health insurance opt-out.
  • If no health coverage is needed, decline coverage.

Dental Insurance

  • Enroll in dental insurance.
  • Cancel your dental insurance.
  • Change your coverage level.
  • Add or remove eligible family members.
  • If no dental coverage is needed, decline coverage.

Flexible Spending Accounts

  • Enroll in the Health Flexible Spending Account and elect up to a maximum of $2,750 in 2022.
  • Enroll in the Dependent Care Flexible Spending Account and elect up to $5,000 if married and filing a joint tax return, or $2,500 if married and filing a separate tax return for 2021.

Supplemental Life Insurance

  • For SPOC covered employees, elect the amount of supplemental life insurance up to the maximum amount available. The EOI for additional supplemental life insurance must be on file with The Standard by December 28, 2021. 
  • For non-SPOC covered employees, apply to increase the amount of supplemental life insurance up to the maximum amount available. The EOI for additional supplemental life insurance must be on file with The Standard by December 28, 2021.
  • Decrease the amount of your supplemental life insurance election.
  • Cancel your supplemental life insurance.

Premium Conversion

  • Change whether the premiums for health, dental, and supplemental life insurance are taken pre-tax (before federal, state, and FICA tax) or post-tax (after federal, state, and FICA tax).

Important Dates to Remember

  • October 29, 2021 - The Open Enrollment period ends.
  • December 17, 2021 - Changes to health and dental insurance deductions reflected on pay warrant.
  • December 28, 2021 - The Evidence of Insurability (EOI) for additional supplemental life insurance you elect during the Open Enrollment period must be on file with The Standard.
  • January 1, 2022 - Benefit elections made during this Open Enrollment period are effective.
  • January 14, 2022 - FSA elections will be deducted starting on the pay warrant issued that day.

 

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HRExpress is a publication for State of Iowa employees. Please print a copy to post or share with co-workers who may not have access to a computer. For prior editions, visit the HRExpress webpage. If you have questions or suggestions for future content, please contact us at hrexpress@iowa.gov

Thank you!

9/27/2021