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HR Information for Human Resources Associates

Click here for updated information as of June 27, 2017.

The following list includes many frequently used DAS-HRE forms and policies in one central location for the user's convenience. Several of these forms are also found in the Managers and Supervisors Manual and other locations on the DAS-HRE website. Where that is the case, a link to the respective Chapter in the Manual or other resource has been included.

This information is divided into the following sections for convenience:

2018 Enrollment and Change  
Administrative Rules Long Term Disability Insurance
Agency Human Resources Contacts Manuals and Other Resources
Benefits Military Leave
Central Payroll Pay
Employment Pre-Audit
Family and Medical Leave Act (FMLA) Reasonable Accommodation
Fiscal Year-End Processing Relocation
Healthy Opportunities Newly Eligible Employee Procedures Severe Weather Information
Internships Sick Leave Insurance Program (SLIP)
Iowa Administrative Code State Human Resources Policies
IowaBenefits Taxable Benefits Processing P1 Type 300-301
Layoff Telework
Life Insurance Temporary Services
Lists Workers' Compensation

 


 2018 Enrollment and Change

Recording of the Preparation for the 2018 Enrollment and Change" webcast (Oct. 11)

 

Administrative Rules

The Department of Administrative Services' primary rule chapter is 11 of the Iowa Administrative Code.

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Agency Human Resources Contacts

List of Agency Human Resources Contacts

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Benefits

HRE Benefits website Benefits forms and other information can be accessed at this website.

2016 -2017 Deduction Schedule PDF
2017 Added Value Tax Table PDF
2017 Health and Dental Insurance Premiums PDF
2017 Life Insurance Premiums PDF  (12/2016) 
2017 Life Insurance Premiums for SPOC-covered Employees PDF  (12/20/2016) 
Insurance Coverage Effective Dates PDF
Life Event Matrix PDF

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Employment

I-9 Form (Employment Eligibility Verification)
Note: Chrome and Firefox users must right-click and select "Save link as" to download the I-9 form to their computer. The form can then be opened in Adobe Acrobat for completion. Internet Explorer users may click the link to complete the form within the browser, or may save the form to their computer to complete.

Steps in the Hiring Process 552-0492
Confidential Personal Data Form 552-0569
Powerpoint Presentation: Revised DAS Confidential Personal Data Form Information for HRAs

 NEOGOV Webinar

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Family and Medical Leave Act (FMLA)

Family and Medical Leave Act forms are available at the:

Family and Medical Leave website
FMLA State of Iowa Policy
 

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Fiscal Year End Processing

 2017 Fiscal Year-End Processing - Compensatory, Holiday, Family Care, IUP Personal Leave, and Other Balances

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Healthy Opportunities Newly Eligible Employee Procedures

Newly Eligible Employee Procedures
Healthy Opportunities Participation Election
Overview for Newly Eligible Employees
Healthy Opportunities Eligible Employee Effective Date Calculator

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Internships

Application for State Employment 552-0072
Internship Completion Data 552-0342
Intern Hire Data 552-0343
Request for Intern List 552-0279

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Layoff

Application for State Employment 552-0072
Layoff Plan Merit Covered Employees 552-0752
SPOC Layoff Plan 552-0753
Recall and Outplacement Instructions for Merit-Covered Employees 552-0231B
Retention Point Calculation Worksheet 552-0106

Samples
Sample Layoff Plan - Merit-Covered
Sample Layoff Plan - SPOC-Covered
Sample Layoff Letter - Merit Covered
Sample Layoff Letter - SPOC-Covered
Sample Recall Letter

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Life Insurance

Life Insurance Claim Form

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Long Term Disability Insurance

Long Term Disability Application Instructions

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Manuals and Other Resources

Centralized Payroll Manuals
Managers and Supervisors Manual

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Military Leave

Military Leave of Absence Manual
Iowa Code 29A.28
11 IAC 63.9(8A) Military Leave

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Pay

Special Pay/Appointment Action 552-0125
Signature Authorization Form 552-0109
Agreement for Recouping Education Payments 552-0707

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Pre-Audit

Excel Calculators (for calculating vacation and sick leave payouts, dates, pay adjustments, pay increases, and more)
Pre-Audit Calculators (protected)
Pre-Audit Calculators (unprotected)

Pay Period Calendars
2017 Pay Period Calendar
2018 Pay Period Calendar

Step Increase Date Schedules
Step Increase Schedule FY17
Step Increase Schedule FY18

Presentations from HRA Trainings
2017 HRA Training Presentation 08-23-17
2015 PA Training Powerpoint - Excel Calculators

Additional Resources (cheat sheets, checklists, and more)
P1 and M5 Types and Approval Levels
Appeal Board Claim Process
Applicant Tracking System Requirements for P1 Approval
Calculations for Pay Adjustments/Term leave Pay
Checklist - Terminations
Checklist - Regular Retirements (Non-SLIP)
Dates Cheat Sheet
Donated Leave Forms & Deduction Information
Documentation Required for Pre-Audit
Email Subject Line
Employees Moving from One branch to Another
Employees Moving to & from the Department of Transportation
Helpful Links
HRIS Cheat Sheet
HRIS – Table of Codes
Leave Code Chart and Definitions
Payroll Processing Times Calendar
Postal Service Abbreviations
Reemployment vs. Reinstatement
Transfer vs. Reassignment
Termination Code Guidance
When to Process an M5 or a P1

P-1 Type Descriptions (sorted by P-1 number)
005 Full-time Appointment – New Hire
015 Part-time Appointment – New Hire
025 Commission/Board Member New Hire
039 Temporary Type Appointment – New Hire
055 Transfer to SLIP
064 Board Member Reemployment
069 Reemployment
080-081 AmeriCorps > Temp Appt / Temp Appt > AmeriCorps
086 Temporary Appointment to Permanent Position
088 Lateral Transfer within Agency or Inter-Agency Transfer
099 Reinstate from Outplacement
099 Reinstatement
219 Home Address/Home Phone Change
239 Tax Status Change
249 Automatic Deposit Change
300 Taxable Fringe Benefit
304 Credit Union Deduction Change
400 Types Terminations
402 Retirement
470-475 SLIP Calculation
501 Leave of Absence
502 Leave Code Correction
636 Pay Increase Due for Past Pay Period
677 Reassignment in Lieu of Layoff (Outplacement)
839 Health Insurance Opt-Out Correction
844 Move Pay/ Income Not Subject to Retirement/ Workers Comp Pay
845 Catastrophic Leave/ Other Pay Adjustment/ Term Leave Pay/ Sick Leave Pay (Legislative and Judical branches only)
846 Catastrophic Leave/ Other Pay Adjustment/ Term Leave Pay/ Sick Leave Pay
849 Settlement Pay

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Reasonable Accommodation

 Request for Reasonable Accommodation 552-0574

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Relocation

Agreement for Recouping Payments 552-0751
Calculation of Mortgage Interest Differential 552-0703
Calculation of Market Value Differential 552-0704
Calculation of Income Tax Assistance Payment 552-0705
IRS Tests for Preparing Relocation Expense Claims 552-0706
Statement of Ownership of Principal Residence 552-0668
Moving Company Bid Sheet 552-0702
Relocation Expenses Recap (sample)
Travel Payment for Relocation Expenses (sample)
Travel Payment for Relocation Subsistence (sample)

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Severe Weather Information

Severe Weather Policy
Severe Weather FAQ
Severe Weather Request for Assistance form

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Sick Leave Insurance Program (SLIP)

Sick Leave Insurance Program Enrollment 552-0713
Sick Leave Insurance Program Calculation Worksheet (for estimates only)
Sick Leave Insurance Program Checklist for Human Resources Associates

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State Human Resource Policies

This section lists the more frequently accessed policies of DAS-HRE and Iowa state government.

Equal Opportunity, Affirmative Action and Anti-Discrimination Policy
State of Iowa Employee Handbook
Employee Assistance Program Policy
FMLA State of Iowa Policy
Substance Abuse
Substance Abuse Policy Guidelines for Supervisors 
Relocation
Violence Free Workplace Policy
Employee Complaint Form (fillable)
Steps in the Hiring Process 552-0492 

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Taxable Benefits Processing

Taxable Benefits (P1 Type 300-301) Processing on HRIS

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Telework

Telework Program

Telework Application
Telework Agreement
Telework Status Report

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Temporary Services

Temporary Staffing Services Vendor Request 552-0647

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Workers' Compensation

Workers' Compensation First Report of Injury or Illness
Workers’ Compensation Provider List

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