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Procedures for the State of Iowa Surplus Property Program

A better way to sell or dispose of surplus State property

The Department of Administrative Services (DAS) is responsible for managing the state surplus program and has contracted with GovDeals to provide online auction services to sell assets, equipment and supplies on their website www.govdeals.com. Departments will continue to have the option to transfer surplus property to another state department when the receiving department has a business use for the surplus property. Contact Barbara Bendon for training opportunities and account information.

All item(s)/equipment will be posted at least two times at auction, with the first auction lasting a minimum of 10 calendar days. During the first five days at auction, any department with a business use for the item(s)/equipment may contact the selling department and request that the item(s)/equipment be transferred. The selling department must then withdraw the item(s)/equipment from auction and initiate the transfer process. From day six forward, departments may bid on the item(s)/equipment competitively while the item(s)/equipment remains at auction.

There is a minimum starting bid of $5 on all items sold through GovDeals in order to pay for the sellers’ premium fee (5% or $5/item or lot). If the item(s)/equipment do not sell after the second auction, the department will then need to complete an eDAS request to pick up of those items.  The Service ID category is #4451, Disposal of State Surplus.  The department will be responsible for the cost of disposal.

For items containing hazardous materials or items for which recycling fees are assessed (e.g., refrigerators, copiers, etc.), the department disposing of these items will be charged any additional disposal fees issued by an outside vendor to DAS.

Some exclusions apply: broken monitors, CPUs, and printers will not be picked up by DAS.  The department will need to contact Larry Young at (1-515-244-7357 or www.A-TEC-Recycling.com).  Agencies will be charged $3.00 per broken/damaged monitor if A-TEC picks it up.  If the agency can deliver it to A-TEC, the charge will be $2.70 per monitor.  The address for A-TEC is:

                             A-TEC
                             5745 NE 17th Street
                             Des Moines, Iowa  50309

Broken and or damaged CPUs and printers will be picked up at a cost of 3 cents per pound or you may deliver it to A-TEC at a cost of 2.5 cents per pound.

Please note there is a $100 minimum pick-up fee for A-TEC. There is no minimum fee if items are dropped off at their facility.

The Department of Administrative Services has a contract with GovDeals to auction state surplus items and obtain the market value for the item(s) sold.  Currently, we have no authority or individual contracts to donate item(s) to charitable organizations, so departments’ requests to donate items to a charitable organization should be submitted to Barbara.Bendon@iowa.gov. Approval will be granted on a case-by-case basis.

Updated: December 21, 2010