Department of Administrative Services
Utility Services
Utility services are those most efficiently provided through a centrally-managed resource in order to maximize efficiency and/or capture economies of scale – where it makes economic sense to have a single supplier for all users, such as Capitol Complex space management. Customers (other state agencies) are required to purchase utility services from DAS.
Funding: customers have a voice in setting these utility rates through the Customer Council, which is similar to a board of directors in the private sector. Utility services are funded by payments made by the agencies using the services.
Jump to:
- Utility Services Provided by DAS
- History – Communications About Utility Rates and Services
Utility Services Provided by DAS
General Services Enterprise (GSE)
Service: Architectural & Engineering Services(AES) |
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| Methodology: An hourly rate charged to the project. | ||
FY09 Rate |
FY10 Rate |
FY11 Rate |
|---|---|---|
$83.84/hr; changed to $81.50/hr as of 1/1/09 |
$83.84/hr |
$83.84/hr |
| For more information: Paul Carlson (515-281-3101) | ||
Service: Association (Office & Storage Space) |
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| Methodology: Based on how much square footage is used by an agency, for both office and storage space. | ||
FY09 Annual Rate |
FY10 Annual Rate |
FY11 Annual Rate |
|---|---|---|
$3.25/sq ft |
$3.29/sq ft |
$3.29/sq ft |
| For more information: Tim Ryburn, Capitol Complex Maintenance (515-281-3137) or Barbara Bendon, Lease & Space Management (515-281-8887) | ||
Service: Association – Ankeny Labs |
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| Methodology: Based on how much square footage is used by an agency at the Iowa Laboratory Facility in Ankeny. A $2.01/sq ft surcharge is added to the normal Association fee due to the sensitive equipment at the labs, which require extra maintenance, and more around-the-clock maintenance at that facility. | ||
FY09 Annual Rate |
FY10 Annual Rate |
FY11 Annual Rate |
|---|---|---|
$5.26/sq ft |
$5.26/sq ft |
$5.30/sq ft |
| For more information: Tim Ryburn, Capitol Complex Maintenance (515-281-3137) or Barbara Bendon, Lease & Space Management (515-281-8887) | ||
Service: Blanket Bond |
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| Methodology: Charged per full-time equivalent (FTE) position. Each year's fees are based on the last quarter count available with the number of FTEs. | ||
FY09 Annual Rate |
FY10 Annual Rate |
FY11 Annual Rate |
|---|---|---|
$2.13/FTE |
$1.58/FTE |
$1.58/FTE |
| For more information: Debbie O'Leary (515-281-8384) | ||
Service: Fleet Depreciation |
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| Methodology: A rate is established for each class of vehicle. The rate is based on the current purchase price of the vehicle less the salvage value divided by the months of service. The salvage value is based on the sales prices realized from the last five State Vehicle Auctions. | ||
FY09 Rate |
FY10 Rate |
FY11 Rate |
|---|---|---|
N/A (Methodology only) |
N/A (Methodology only) |
N/A (Methodology only) |
| For more information: Dale Schroeder (515-281-7702) | ||
Service: Fleet Management |
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| Methodology: The monthly vehicle rate is 1/12 of the annual budget divided by the number of vehicles in service at the end of the previous month. | ||
FY09 Annual Rate |
FY10 Annual Rate |
FY11 Annual Rate |
|---|---|---|
$161.76/vehicle |
$256.44/vehicle |
$244.92/vehicle |
| For more information: Dale Schroeder (515-281-7702) | ||
Service: Fleet - Risk Management |
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| Methodology: Charged per vehicle used by an agency. | ||
FY09 Annual Rate |
FY10 Annual Rate |
FY11 Annual Rate |
|---|---|---|
$288.00/vehicle |
$288.00/vehicle |
$318.12/vehicle |
| For more information: Mark Blazek (515-281-7703) | ||
Service: Leasing - Seat of Government |
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| Methodology: Per square foot of leased space. | ||
FY09 Annual Rate |
FY10 Annual Rate |
FY11 Annual Rate |
|---|---|---|
$0.10/sq ft |
$0.12/sq ft |
$0.12/sq ft |
| For more information: Barbara Bendon (515-281-8887) | ||
Service: Leasing - Outside Seat of Government |
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| Methodology: Billed on a per-hour basis. | ||
FY09 Rate |
FY10 Rate |
FY11 Rate |
|---|---|---|
$61.90/hr |
$61.90/hr |
$61.90/hr |
| For more information: Barbara Bendon (515-281-8887) | ||
Service: Mail Services |
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| Methodology: The allocation for Mail Services is broken down into three components: Base Mail Services (common services provided to all customers); Metered Mail Services (postage metering and parcel processing); and Mail Delivery Services (Delivery of interoffice and USPS mail). Each component is figured using an agency's volume divided by total enterprise mail, multiplied by the cost to deliver the service. | ||
FY09 Rate |
FY10 Rate |
FY11 Rate |
|---|---|---|
N/A – Allocation |
N/A – Allocation |
N/A – Allocation |
| For more information: Paula Newbrough (515-281-5143) | ||
Service: Procurement (Purchasing) |
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| Methodology: Allocation based on use of the master procurement agreements. | ||
FY09 Rate |
FY10 Rate |
FY11 Rate |
|---|---|---|
N/A – Allocation |
N/A – Allocation |
N/A – Allocation |
| For more information: Debbie O'Leary (515-281-8384) | ||
Service: State Surplus |
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| Methodology: Actual program costs paid from proceeds of sales; balance returned to the General Fund. | ||
FY09 Rate |
FY10 Rate |
FY11 Rate |
|---|---|---|
N/A |
N/A |
N/A |
| For more information: Barbara Bendon (515-281-8887) | ||
Human Resources Enterprise (HRE)
Service: Benefits: Group Insurance, Pretax & Savings |
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| Methodology: The rate covers 100% of these two program areas, charged on a per employee, per month basis. The rates below have been annualized. | ||
FY09 Annual Rate |
FY10 Annual Rate |
FY11 Annual Rate |
|---|---|---|
$34.80/FTE |
$29.40/FTE |
$29.40/FTE |
| For more information: Ed Holland (515-242-6143) | ||
Service: Employment Services – Merit Only |
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| Methodology: The rate covers 100% of the bureau's costs, charged on a per merit-covered employee per month basis. The rates below have been annualized. | ||
FY09 Annual Rate |
FY10 Annual Rate |
FY11 Annual Rate |
|---|---|---|
$18.48/FTE |
$21.54/FTE |
$21.54/FTE |
| For more information: Bill West (515-281-6770) | ||
Service: Employment Services – Merit and Non-Merit |
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| Methodology: This utility rate covers 100% of the bureau's costs, charged on a per employee per month basis. The rates below have been annualized. | ||
FY09 Annual Rate |
FY10 Annual Rate |
FY11 Annual Rate |
|---|---|---|
$58.92/FTE |
$59.28/FTE |
$59.28/FTE |
| For more information: Bill West (515-281-6770) | ||
Service: Flexible Spending |
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| Methodology: The rate covers 100% of flexible spending account vendor and administrative charges and is assessed on a per participant basis. The charge is the same, whether the participant is in one plan or in both. | ||
FY09 Annual Rate |
FY10 Annual Rate |
FY11 Annual Rate |
|---|---|---|
$51.12/participant |
$51.12/participant |
$51.12/participant |
| For more information: Jennifer Sandusky (515-281-0569) | ||
Service: Golden Dome |
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| Methodology: Funding for this program is provided through billing all state agencies. Billing for each agency is determined by the number of FTEs within each agency. | ||
FY09 Annual Rate |
FY10 Annual Rate |
FY11 Annual Rate |
|---|---|---|
$2.00/FTE |
$2.00/FTE |
$2.00/FTE |
| For more information: Please contact your department's Employee Recognition Coordinator | ||
Service: Health Insurance Surcharge |
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| Methodology: The rate covers 100% of the program areas (health insurance program administration, dental insurance program administration and benefit education), charged on a per employee health contract per month basis. The rates below have been annualized. The fee is determined and set by the legislature. | ||
FY09 Annual Rate |
FY10 Annual Rate |
FY11 Annual Rate |
|---|---|---|
$24.00/participant |
$24.00/participant |
$24.00/participant |
| For more information: Ed Holland (515-242-6143) | ||
Service: Labor Relations |
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| Methodology: The rate covers 100% of the bureau's costs, charged on a per employee per month basis. The rates below have been annualized. | ||
FY09 Annual Rate |
FY10 Annual Rate |
FY11 Annual Rate |
|---|---|---|
$21.84/FTE |
$20.04/FTE |
$20.04/FTE |
| For more information: Mary Ann Hills (515-281-6603) | ||
Service: Personnel Officers |
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| Methodology: The rate covers 100% of the bureau's costs, charged on a per employee per month basis. The rates below have been annualized. | ||
FY09 Annual Rate |
FY10 Annual Rate |
FY11 Annual Rate |
|---|---|---|
$71.28/FTE |
$74.28/FTE |
$74.28/FTE |
| For more information: Mary Ann Hills (515-281-6603) | ||
Service: Unemployment |
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| Methodology: The rate covers 100% of the vendor's fee, charged on an average per employee per year basis using the last four quarters. This rate is not set by the Customer Council, and departments can opt out of this service. | ||
FY09 Annual Rate |
FY10 Annual Rate |
FY11 Annual Rate |
|---|---|---|
$1.25/head count |
$1.25/head count |
$1.25/head count |
| For more information: Ed Holland (515-242-6143) | ||
Service: Workers' Compensation |
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| Methodology: The rate methodology is based on numerous variables including agency claim experience, trends, administration costs, vendor costs, and Attorney General costs. The premiums are developed in conjunction with Deloitte Consulting - Actuarial and are provided to departments every August for the following fiscal year. This rate is not set by the Customer Council. | ||
FY09 Rate |
FY10 Rate |
FY11 Rate |
|---|---|---|
N/A – Allocation |
N/A – Allocation |
N/A – Allocation |
| For more information: Ed Holland (515-242-6143) | ||
Information Technology Enterprise (ITE)
Service: Authentication & Authorization (A&A) |
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Methodology: The rate methodology is a base fee plus a usage fee. The base fee covers 64% of budgeted costs and is based on the average number of FTEs in the most recent quarter. The usage fee covers 36% of budgeted cost and is charged for each authorization. The rate was calculated based on 243,000 transactions per month. The FY10 usage fee is $0.020 per authorization. The FY11 usage fee is $0.018 per authorization. |
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FY09 Annual Rate |
FY10 Annual Rate |
FY11 Annual Rate |
|---|---|---|
Not a utility in FY09 |
$4.67/FTE + usage |
$5.11/FTE + usage |
| For more information: Mark Uhrin (515-281-5818) | ||
Service: Directory Services |
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| Methodology: Based on FTEs – the last quarter count available with the number of FTEs (3rd quarter of previous fiscal year). All executive branch agencies are required to participate in this rate. Other agencies (judicial, legislative, offices of elected officials) can opt in as well. | ||
FY09 Annual Rate |
FY10 Annual Rate |
FY11 Annual Rate |
|---|---|---|
$7.88/FTE |
$6.75/FTE |
$6.75/FTE |
| For more information: Lorrie Tritch (515-242-5898) | ||
Service: Information Security Office (ISO) |
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| Methodology: Based on FTEs – the last quarter count available with the number of FTEs (3rd quarter of previous fiscal year). | ||
FY09 Annual Rate |
FY10 Annual Rate |
FY11 Annual Rate |
|---|---|---|
$16.58/FTE |
$16.22/FTE |
$14.45/FTE |
| For more information: Jeff Franklin (515-281-4820) | ||
Service: Service-Oriented Architecture (SOA) |
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| Methodology: The rate methodology is a base fee based on the average number of FTEs in the most recent quarter. | ||
FY09 Annual Rate |
FY10 Annual Rate |
FY11 Annual Rate |
|---|---|---|
Not a utility in FY09 |
$4.27/FTE |
$4.27/FTE |
| For more information: Mark Uhrin (515-281-5818) | ||
State Accounting Enterprise (SAE)
Service: I/3 (Integrated Information for Iowa) |
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Methodology: The I/3 rate actually encompasses all of the following systems: the State’s Enterprise Resource Planning (ERP) system (known as I/3); HRIS (Human Resources Information System) – used for timesheets; payroll; and warrant writing. The I/3 rate is an allocation amount that is based on the cost of the system components (Payroll, Financial, and Budget) and an agency’s annual revenues, expenditures and FTEs to the total population. The Payroll component (24.74% of the total I/3 allocation) is calculated 100% on FTEs. The Financial component (47.51% of the total I/3 allocation) is calculated 50% on FTEs, 25% on expenses and 25% on revenue. The Budget component (27.75% of the total I/3 allocation) is calculated 50% on expenses and 50% on revenue. Fiscal Year 2010 marks the first time since the inception of I/3 that the full cost of the system is reflected in the rates charged to customers. This is due to carry-forward funds being depleted, which were previously used to reduce the cost to customers. The projected total cost for I/3 in FY2010 is $6.8 million. To lessen the impact for FY10, however, DAS requested and received a supplemental appropriation of $3.7 million from the legislature to be credited to I/3 customer agencies. A similar method was used to secure a $2-million appropriation for FY09. For FY11, DAS will again earnestly pursue a $3.7 million supplemental appropriation. |
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FY09 Rate |
FY10 Rate |
FY11 Rate |
|---|---|---|
N/A – Allocation |
N/A – Allocation |
N/A – Allocation |
| For more information: Lori McClannahan (515-281-3206) | ||
History – Communications About Utility Rates and Services
| FY2011 | Rate Communication for Proposed FY2011 Utility Rates (06/30/09) – PDF of memo sent to agencies |
|---|---|
| Question & Answer Log for Proposed FY2011 Utility Rates (The customer comment period was June 30 – July 28, 2009. Utility rates for FY11 were finalized in August by the Customer Council.) | |
 Overview of DAS Utility Services – includes a description of utility services, their rate methodology, proposed rates for FY11 and a history of utility rates (PDF, 45 pages) *Note: This document was distributed at the June 18, 2009, Customer Council meeting. |
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| FY2010 | Rate Communication for Proposed FY2010 Utility Rates (PDF) |
| Question & Answer Log for Proposed FY2010 Utility Rates (The customer comment period was July 1 – July 31, 2008. Utility rates for FY10 were finalized in August by the Department of Management and the new consolidated DAS Customer Council after reviewing comments received.) | |
| FY2009 | FY09 Association Fee rate increase (06/24/08) – Effective July 1, 2008, the Association Fee rate is increased from $3.10/square foot to $3.25/square foot. |
| Finalized FY2009 Utility Rates Chart (updated 09/19/07) | |
| Rates Communication for Proposed FY2009 Utility Rates | |
| Question & Answer Log for Proposed FY2009 Utility Rates (The customer comment period was July 13 – July 31, 2007. Utility rates for FY09 were finalized in August by the Customer Councils after reviewing the comments received.) | |
| FY2008 | DAS-HRE Rebate to Agencies – Memo | Attachment (04/25/08) |
| Changes in DAS-GSE Utility Fees for Remainder of FY2008 – Memo | Attachment (03/20/08) | |
| Finalized FY2008 Utility Rates Chart (08/29/06) | |
| Question & Answer Log for Proposed FY2008 Utility Rates (The customer comment period was June 30 – July 31, 2006. Utility rates for FY08 were finalized by the Customer Councils after reviewing the comments received.) | |
| FY2007 | Final Final FY07 rate for the new Information Security Office utility (08/11/06) |